Construction Project Coordinator: Scheduling & Compliance

CEI Services; Springfield (IL); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Flexible spending account (Healthcare)

Job summary

William Charles Construction, a MasTec company, is seeking a Project Coordinator in our Springfield, IL office. You will assist Project Managers with startup, maintain project files and necessary documentation, and ensure IDOT compliance.

The role requires 3–5 years in accounting-related work, strong MS Office skills, and the ability to manage multiple tasks in a fast-paced environment. Competitive benefits and compensation are offered.

Qualifications

• 3–5 years of experience in business-related accounting.
• Strong working knowledge of Microsoft Outlook, Excel and Word.
• Ability to multi-task in a fast-paced environment.
• Effective oral and written communication skills.
• Familiarity with modern office procedures.

Responsibilities

• Prepare and circulate a list of current jobs.
• Set up and maintain all job files online and in hard copies.
• Prepare pre-construction paperwork for new jobs.
• Complete and submit job setup forms and budgets for grooving projects.
• Review subcontract and submit paperwork to prime contractor for grooving projects.
• Create purchase orders and subcontract requisitions and track progress between procurement and vendors.
• Ensure all required subcontractor paperwork is received and maintained.
• Create and submit change orders.
• Compute and process force accounts, back charges, and miscellaneous billings.
• Create and submit billings for grooving projects.
• Track and submit subcontractor weekly certified payroll, monthly EEO, and quarterly PLA reports.

Skills

Accounting experience

MS Outlook

MS Excel

MS Word

Multitasking

Education

Associate's Degree in Accounting or Business Administration

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

William Charles Construction, a MasTec company, is seeking a Project Coordinator in our Springfield, IL office. You will assist Project Managers with startup, maintain project files and necessary documentation, and ensure IDOT compliance.

The role requires 3–5 years in accounting-related work, strong MS Office skills, and the ability to manage multiple tasks in a fast-paced environment. Competitive benefits and compensation are offered.