Construction Project Coordinator — Billing & Docs Lead

AllSearch Staffing Group; King of Prussia (PA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k

Job summary

AllSearch Staffing Group is seeking a Construction Project Coordinator in King of Prussia, PA to support project setup, billing, job costing, and records across multiple commercial projects. You will work with project managers, field teams, subcontractors, vendors, and accounting to streamline documentation and status through Sage, PlanGrid, Procore, and Textura.

The role emphasizes administrative coordination, document control, and accurate billings, with a base salary up to 90k/year and a full

Qualifications

• 2+ years of project coordination, construction administration, or similar experience.
• Strong Microsoft Excel and Outlook skills.

Responsibilities

• Coordinate the administrative setup of new commercial construction projects.
• Review project contracts and assist with completion of job information and job cost documentation.
• Establish customer and job information within Sage and maintain accurate project records.
• Communicate project-specific requirements to internal teams (billing, documentation).
• Maintain project files and document control throughout the lifecycle.
• Enter and track approved change orders within Sage and billing documents.
• Coordinate with Project Managers to review change orders prior to monthly billing.
• Maintain communication with vendors and subcontractors regarding invoices and status.
• Prepare customer invoices and coordinate posting within Sage.

Skills

Project coordination

Construction administration

Excel

Outlook

Tools

Sage

PlanGrid

Procore

Textura

Job description

AllSearch Staffing Group is seeking a Construction Project Coordinator in King of Prussia, PA to support project setup, billing, job costing, and records across multiple commercial projects. You will work with project managers, field teams, subcontractors, vendors, and accounting to streamline documentation and status through Sage, PlanGrid, Procore, and Textura.

The role emphasizes administrative coordination, document control, and accurate billings, with a base salary up to 90k/year and a full