Electrical Project Coordinator: Scheduling & Billing

Pieper Electric, Inc.; Town of Wrightstown (WI); On-site; USD 52,000 - 78,000; Full time

Job summary

PPC Partners is seeking a Project Coordinator to act as the central point of communication between Project Managers, Field Technicians, and Superintendents, ensuring electrical construction projects are executed efficiently and in line with company standards.

Responsibilities include coordinating permits, tracking materials and timelines, assisting with billing and closeout documents, supporting estimating, and maintaining project documentation while upholding safety and quality.

Qualifications

• Bachelor's Degree in Construction Management/Sciences, Engineering (Electrical, Mechanical, Building Science, etc.), or related.
• Prior experience in contracting, engineering, construction management, or a related field preferred.

Responsibilities

• Assist with obtaining printing plans, specifications, and addendums for estimating and active jobs.
• Coordinate permits, inspections, digger's hotline tickets, and other site-related needs.
• Track job activity including materials, resources, equipment, and timelines.
• Compile needed information for material purchases, submittals, and operation & maintenance manuals as requested by Project Managers.
• Assist with close out documents and presentations.
• Support estimating tasks such as takeoffs and bid package preparation.
• Assist with general office operations.
• Type letters, reports, proposals, memos, and other documentation.
• Maintain organized documentation of active and archived projects.
• Maintain required records, filing systems, and routine reporting schedules.
• Communicate bid invitations, deadlines, and updates to clients and internal teams.
• Request vendor quotes and issue purchase orders as needed.
• Maintain detailed customer notes and deliver high-quality service to customers, field personnel, and vendors.
• Help ensure effective conflict management and professional communication.
• Prepare and process billing, change orders, and final invoices.
• Process insurance certificates, contracts, and claims per project and customer requirements.
• Track expenses and support cost monitoring and savings initiatives.
• Pre-plan and identify methods to eliminate hazards daily by work task.
• Uphold safety as the most important goal of our company.
• Promote open communication between field and office regarding safety concerns.

Skills

Strong communication

Interpersonal skills

Integrity

Multi-tasking

Education

Bachelor's Degree in Construction Management/Sciences, Engineering, or related

Tools

Microsoft Office Suite

Job description

PPC Partners is seeking a Project Coordinator to act as the central point of communication between Project Managers, Field Technicians, and Superintendents, ensuring electrical construction projects are executed efficiently and in line with company standards.

Responsibilities include coordinating permits, tracking materials and timelines, assisting with billing and closeout documents, supporting estimating, and maintaining project documentation while upholding safety and quality.