Construction Project Coordinator: Admin & Scheduling

National Association of Women in Construction; Suffolk, Northern (VA, KY); Hybrid; USD 38,000 - 56,000; Full time

Job summary

Atlantic Constructors, Inc. in Suffolk, VA is seeking an organized administrative professional to support the Suffolk industrial department and assist the project management team with daily contracting, scheduling and documentation.

Requires 2–3 years of construction admin experience, a HS diploma or GED, strong Excel and MS Office skills, excellent written and verbal communication, and the ability to multi-task with attention to detail. On-site work and occasional site visits may be required.

Qualifications

• 2-3 years of administrative experience in a construction environment or equivalent
• HS diploma, or GED equivalent
• Comprehensive understanding of business, financial management, and accounting principles
• Proficient with Microsoft Office Suite, must possess strong Excel skills
• Excellent written and oral communication skills
• Detail-oriented and highly organized
• Able to multi-task, work with minimal supervision, follow written and oral instructions, and perform basic math
• Able to pass post-offer pre-employment drug screen and background checks as required
• Must adhere to all company policy and procedures
• Available to work assigned

Responsibilities

• Assist with preparing reports, Excel documents, letters, copies, and submittals
• Track, receive and process invoices for payment on equipment, material and various job costs
• Assist with scheduling personnel, materials, subcontractors and equipment
• Issue purchase orders as requested
• Provide administrative support to account managers
• Coordinate resources for projects
• Equipment ordering, tracking and delivery of field materials
• Prepare proposals, presentations and bid documents
• Setup new jobs for review and execution
• Answer the phone to assist customers and technicians
• Assist with process improvements and SOPs
• Schedule delivery of finished product between fabrication shop and customer sites
• Schedule training to meet company and customer requirements
• Perform other duties as assigned

Skills

Administrative skills

Excel

MS Office

Communication

Education

HS diploma or GED

Tools

Microsoft Office Suite

Job description

Atlantic Constructors, Inc. in Suffolk, VA is seeking an organized administrative professional to support the Suffolk industrial department and assist the project management team with daily contracting, scheduling and documentation.

Requires 2–3 years of construction admin experience, a HS diploma or GED, strong Excel and MS Office skills, excellent written and verbal communication, and the ability to multi-task with attention to detail. On-site work and occasional site visits may be required.