Construction Project Admin & Scheduling Assistant

Atlantic Constructors, Inc.; Suffolk (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

Atlantic Constructors, Inc. in Suffolk, VA, is seeking an organized Administrative Assistant to support the industrial department and project management team. You will help with reports, invoicing, scheduling, and procurement to keep projects on time and within budget.

Requires 2–3 years of construction office experience, HS diploma or GED, strong MS Office and Excel skills, excellent communication, and the ability to multi-task with minimal supervision.

Qualifications

• 2-3 years of administrative experience in a construction environment or equivalent
• HS diploma or GED equivalent
• Understanding of business, financial management and accounting principles
• Proficient with Microsoft Office, strong Excel skills
• Excellent written and oral communication skills
• Detail-oriented and highly organized
• Able to multi-task, work with minimal supervision, follow instructions and perform basic math
• Able to pass post-offer drug screen and background checks

Responsibilities

• Assist with preparing reports, Excel documents, letters, and submittals
• Track, receive and process invoices for payment on equipment, material and various job costs
• Assist with scheduling personnel, materials, subcontractors and equipment based on project needs
• Issue purchase orders as requested
• Provide administrative support to account managers
• Coordinate resources for projects
• Equipment ordering, tracking and delivery of field materials
• Prepare proposals, presentations and bid documents
• Set up new jobs for review and execution
• Answer phones to assist customers and technicians
• Identify and establish SOPs and controls
• Schedule delivery of finished products between fabrication shop and customer sites
• Schedule training to meet company and customer requirements
• Perform other duties as assigned

Skills

Microsoft Office

Excel

Communication skills

Attention to detail

Time management

Education

HS diploma or GED

Tools

Microsoft Office Suite

Excel

Job description

Atlantic Constructors, Inc. in Suffolk, VA, is seeking an organized Administrative Assistant to support the industrial department and project management team. You will help with reports, invoicing, scheduling, and procurement to keep projects on time and within budget.

Requires 2–3 years of construction office experience, HS diploma or GED, strong MS Office and Excel skills, excellent communication, and the ability to multi-task with minimal supervision.