Construction Project Admin: Scheduling, Bids & Coordination

Atlantic Constructors Inc.; Suffolk (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

No-cost Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Health Savings Plan

Wellness Programs

Job summary

Atlantic Constructors is seeking a detail‑oriented Administrative Assistant to support the Suffolk industrial department and project management team. You will help prepare reports, track invoices, coordinate scheduling and procurement tasks to ensure on‑time, on‑budget project delivery.

The role requires 2‑3 years of construction admin experience, a high school diploma, strong Excel skills, and excellent communication.

Qualifications

• 2–3 years of administrative experience in a construction environment
• Proficient with Microsoft Office, especially Excel
• Excellent written and oral communication skills
• Detail-oriented and highly organized
• Able to pass post-offer pre-employment checks

Responsibilities

• Assist with preparing reports, letters, and submittals
• Track, receive and process invoices for payment on equipment, material and job costs
• Coordinate scheduling of personnel, materials, sub-contractors and equipment
• Issue purchase orders and provide administrative support to account managers
• Coordinate resources for projects and assist with project setup and reviews

Job description

Atlantic Constructors is seeking a detail‑oriented Administrative Assistant to support the Suffolk industrial department and project management team. You will help prepare reports, track invoices, coordinate scheduling and procurement tasks to ensure on‑time, on‑budget project delivery.

The role requires 2‑3 years of construction admin experience, a high school diploma, strong Excel skills, and excellent communication.