Administrative Coordinator

KODIAK Construction Recruiting & Staffing; Charleston (SC); On-site; USD 42,000 - 58,000; Full time

Job summary

KODIAK Construction Recruiting & Staffing is seeking an Administrative Coordinator in Charleston, SC to support our Assistant Project Managers and Project Managers. The role focuses on organizing documentation, schedules, and communications to keep construction projects on track.

Responsibilities include preparing submittals, RFIs, meeting minutes, contracts, and change orders, coordinating meetings, tracking logs, and maintaining project files in PM systems.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 2+ years of administrative experience in construction or project management preferred
• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Experience with Procore, Buildertrend, or similar software is a plus
• Ability to work independently, prioritize tasks, and meet deadlines

Responsibilities

• Prepare and maintain submittals, RFIs, meeting minutes, contracts, and change orders
• Assist project teams with scheduling, coordination, and weekly employee timekeeping
• Maintain logs for drawings, purchase orders, submittals, and RFIs
• Coordinate meetings, take notes, and follow up on action items
• Communicate with field teams, subcontractors, vendors, and internal departments
• Track procurement activities, job-cost documentation, invoices, and expense reports
• Maintain subcontractor insurance certificates, licenses, and compliance documents
• Organize project files within project management systems
• Assist with printing plans, ordering supplies, and jobsite documentation

Skills

Organizational skills

Communication

Multitasking

Team coordination

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Procore

Buildertrend

Microsoft Word

Microsoft Excel

Outlook

Job description

Experience in construction or project management preferred

We are seeking a highly organized and detail-oriented Administrative Coordinator to support our Assistant Project Managers and Project Managers. This role helps keep construction projects organized by managing documentation, schedules, communication, and administrative processes.

Key Responsibilities

• Prepare and maintain submittals, RFIs, meeting minutes, contracts, and change orders
• Assist project teams with scheduling, coordination, and weekly employee timekeeping
• Maintain logs for drawings, purchase orders, submittals, and RFIs
• Coordinate meetings, take notes, and follow up on action items
• Communicate with field teams, subcontractors, vendors, and internal departments
• Track procurement activities, job-cost documentation, invoices, and expense reports
• Maintain subcontractor insurance certificates, licenses, and compliance documents
• Organize project files within project management systems
• Assist with printing plans, ordering supplies, and jobsite documentation

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 2+ years of administrative experience in construction or project management preferred
• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Experience with Procore, Buildertrend, or similar software is a plus
• Ability to work independently, prioritize tasks, and meet deadlines