Project Coordinator

CleanSpace; Doylestown (Bucks County); On-site; USD 55,000 - 75,000; Full time

Job summary

CleanSpace is seeking a Construction Project Coordinator to provide administrative and logistical support for construction projects from planning through closeout. You will bridge communication between project managers, field teams, subcontractors, vendors, and clients to maintain schedules, documentation, and compliance.

The ideal candidate has 2+ years in construction coordination, strong organizational skills, and experience with project documentation and MS Office.

Qualifications

• Associate or Bachelor’s degree in Construction Management, Engineering, Business, or a related field preferred.
• 2+ years of experience in construction, project coordination, or project administration.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Familiarity with construction documents, project processes, and project coordination.
• Proficiency in Microsoft Office and project management tools.
• Ability to manage multiple priorities in a fast-paced, deadline-driven construction environment.
• Strong attention to detail and ability to maintain accurate project records.
• Ability to collaborate effectively with project managers, field teams, subcontractors, vendors, and clients.

Responsibilities

• Assist in planning and coordinating construction project activities from planning through project closeout.
• Maintain and update project schedules, calendars, and project tracking systems.
• Organize and manage project documentation, including contracts, permits, RFIs, submittals, and change orders.
• Coordinate project meetings, prepare meeting minutes, and follow up on action items.
• Communicate with subcontractors and vendors to coordinate deliveries, schedules, and project-related issues.
• Track project costs, budgets, and billing information to support project financial management.
• Support procurement of construction materials, equipment, and project-related supplies.
• Collaborate with project managers and field teams to support day-to-day site operations.
• Assist in preparing project progress reports and maintaining accurate project records.
• Support project closeout activities, including documentation and outstanding action items.
• Help ensure project activities align with applicable safety standards and local building codes.
• Coordinate communication between internal project teams, subcontractors, vendors, and clients to help maintain project progress.
• Assist project managers with administrative tasks and follow-up to support project deadlines and deliverables.

Skills

Organizational skills

Multitasking

Time management

Communication skills

Microsoft Office

Project management tools

Education

Associate or Bachelor’s degree in Construction Management, Engineering, Business, or a related field

Tools

Procore

Bluebeam

MS Project

Smartsheet

Job description

Office-Based with Occasional Job Site Visits

Position Summary

The Construction Project Coordinator provides administrative and logistical support to ensure construction projects run smoothly from planning through closeout. This role bridges communication between project managers, field teams, subcontractors, vendors, and clients while helping maintain project schedules, documentation, and compliance.

The ideal candidate combines strong organizational and multitasking skills with construction project administration experience, excellent communication abilities, and an understanding of construction documents, project coordination, and day-to-day site operations.

Key Responsibilities

Assist in planning and coordinating construction project activities from planning through project closeout

Maintain and update project schedules, calendars, and project tracking systems

Organize and manage project documentation, including contracts, permits, RFIs, submittals, and change orders

Coordinate project meetings, prepare meeting minutes, and follow up on action items

Communicate with subcontractors and vendors to coordinate deliveries, schedules, and project-related issues

Track project costs, budgets, and billing information to support project financial management

Support procurement of construction materials, equipment, and project-related supplies

Collaborate with project managers and field teams to support day-to-day site operations

Assist in preparing project progress reports and maintaining accurate project records

Support project closeout activities, including documentation and outstanding action items

Help ensure project activities align with applicable safety standards and local building codes

Coordinate communication between internal project teams, subcontractors, vendors, and clients to help maintain project progress

Assist project managers with administrative tasks and follow-up to support project deadlines and deliverables

Qualifications

Associate or Bachelor’s degree in Construction Management, Engineering, Business, or a related field preferred

2+ years of experience in construction, project coordination, or project administration

Strong organizational, multitasking, and time management skills

Excellent written and verbal communication skills

Familiarity with construction documents, project processes, and project coordination

Proficiency in Microsoft Office and project management tools

Ability to manage multiple priorities in a fast-paced, deadline-driven construction environment

Strong attention to detail and ability to maintain accurate project records

Ability to collaborate effectively with project managers, field teams, subcontractors, vendors, and clients

Preferred Experience

Experience supporting commercial, industrial, or other construction projects

Familiarity with construction project management software such as Procore, Bluebeam, MS Project, or Smartsheet

Knowledge of permitting, inspections, and construction safety regulations

Experience coordinating subcontractors, vendors, deliveries, and project schedules

Familiarity with project cost tracking, budgets, billing, and change order processes

Experience supporting project closeout and construction documentation

Prior experience working in a construction office and collaborating with field teams

What Success Looks Like

Projects are supported with organized, accurate, and up-to-date documentation

Project schedules, calendars, and tracking systems are maintained consistently

Project managers and field teams receive timely administrative and logistical support

Subcontractor, vendor, and client communication is coordinated effectively

Meetings, action items, and project follow-ups are managed in a timely manner

Project costs, billing information, and documentation are tracked accurately

Procurement and delivery coordination support project timelines

Construction project activities are supported through successful closeout

Strong collaboration and communication across project management and field teams