Contract Administrator

Design Hire LLC; City of Rochester (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Zohorecruit is seeking a Contract Administrator for our Rochester, NY client, an established industrial construction organization. You will work with project teams to ensure contractual compliance, manage commercial obligations, and maintain critical project documentation.

Responsibilities include Change Order and Claims Management, support for Project Controls, tracking deadlines, and use of Primavera P6, Procore, SAP, Microsoft Office, and SharePoint to maintain information and reports.

Qualifications

• 2–5 years of experience in construction contract administration, subcontract administration, or a closely related construction support function.
• Bachelor’s degree or diploma in Construction Management, Engineering, Quantity Surveying, Business, or a related discipline.
• Experience working with Contract Compliance requirements within construction or industrial project environments.
• Background supporting Water/Wastewater Projects or other complex Industrial Construction projects preferred.

Responsibilities

• Perform Contract Administration and Commercial Administration activities for industrial construction projects, maintaining accurate contract records, correspondence, and supporting documentation.
• Manage Change Order Management and Claims Management processes, including documentation, tracking, review, and coordination with project stakeholders.
• Support Project Controls through Schedule & Delay Management, monitoring project milestones, potential impacts, and contractual obligations.
• Track Contractual Deadline requirements and maintain organized records related to notices, submissions, approvals, and other required project actions.
• Use Primavera P6, Procore, SAP, Microsoft Office, and SharePoint to maintain project information, reports, trackers, and contract documentation.

Skills

Contract administration

Commercial administration

Project controls

Documentation management

Written communication

Education

Bachelor's degree

Tools

Primavera P6

Procore

SAP

SharePoint

Job description

Rochester, United States

Our client is a respected industrial construction organization supporting complex construction Projects through disciplined commercial and project controls practices. The Contract Administrator will work closely with project teams to maintain contractual compliance, manage commercial obligations, and keep critical project documentation and deadlines on track. This is an opportunity to join a team where strong contract administration directly supports successful project delivery.

Key Responsibilities

Perform Contract Administration and Commercial Administration activities for industrial construction projects, maintaining accurate contract records, correspondence, and supporting documentation.

Manage Change Order Management and Claims Management processes, including documentation, tracking, review, and coordination with project stakeholders.

Support Project Controls through Schedule & Delay Management, monitoring project milestones, potential impacts, and contractual obligations.

Track Contractual Deadline requirements and maintain organized records related to notices, submissions, approvals, and other required project actions.

Use Primavera P6, Procore, SAP, Microsoft Office, and SharePoint to maintain project information, reports, trackers, and contract documentation.

Qualifications

2–5 years of experience in construction contract administration, subcontract administration, or a closely related construction support function.

Bachelor’s degree or diploma in Construction Management, Engineering, Quantity Surveying, Business, or a related discipline.

Experience working with Contract Compliance requirements within construction or industrial project environments.

Background supporting Water/Wastewater Projects or other complex Industrial Construction projects preferred.

Strong understanding of construction agreements, commercial documentation, and contractual processes.

Strong written communication skills with excellent document organization and attention to detail.

Ability to review project records, identify outstanding actions, and maintain accurate administrative controls.

Proficiency with Microsoft Office and SharePoint, with experience using construction or project management systems.

Design Hire is proud to be an Equal Employment Opportunity / Affi

Employment Eligibility if hired, a Form I-9 Employment Eligibility Verification must be completed at the start of employment. Temporary work authorization or the need for sponsorship may disqualify you from employment.