Construction Project Coordinator: Dynamic Admin for Builds

ARCO Design/Build; New York (NY); On-site; USD 70,000 - 75,000; Full time

Job summary

ARCO Design/Build in New York City is seeking an energetic administrative professional to support a team of Construction Project Managers. You’ll help keep our projects running smoothly with strong organization and proactive communication.

Duties include preparing subcontracts, purchase orders, change orders, and professional service agreements; drawing management; event planning; proposals; travel arrangements; and front desk backup.

Qualifications

• 2-5 years of related project administration experience, construction industry experience a plus.
• Strong computer skills with Microsoft Office (Outlook, Word, Excel).
• Ability to complete tasks in a timely manner with minimal oversight and direction.
• Experience with document management in a file-sharing system (Egnyte preferred).

Responsibilities

• Prepare subcontracts, purchase orders, change orders, professional service agreements, and transmittals.
• Provide drawing management support including filing, logs, Procore, and photos.
• Plan/coordinate events such as ground breakings and office events.
• Assist Project Managers with proposals and assembling proposal books.
• Answer and route calls; coordinate communications with vendors and customers.
• Maintain project lists and subcontract tracking for each region.
• Prepare letters, memos, proposals, and expense reports.
• Make travel arrangements as needed.
• Uphold a proactive, hardworking culture; back up front desk/reception.

Skills

Organizational skills

Communication

Time management

Administrative support

Tools

Microsoft Office

Vista

Procore

Egnyte

Job description

ARCO Design/Build in New York City is seeking an energetic administrative professional to support a team of Construction Project Managers. You’ll help keep our projects running smoothly with strong organization and proactive communication.

Duties include preparing subcontracts, purchase orders, change orders, and professional service agreements; drawing management; event planning; proposals; travel arrangements; and front desk backup.