Construction Project Admin Coordinator

Legence Corp.; San Jose (CA); Hybrid; USD 34,000 - 44,000; Full time

Benefits offered by this job

401(k) with match

Health, dental, vision

Life & disability insurance

Flexible vacation

Travel expenses reimbursement

Job summary

Legence, a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings, seeks a Project Administrative Assistant to support project managers, manage RFIs, COs, submittals, and project documentation in a fast-paced construction environment.

This role offers collaboration with internal and external stakeholders, meticulous record-keeping, and opportunities to drive operational excellence while advancing a career in construction

Qualifications

• 1+ years of experience in construction project administration.
• Experience with RFIs, Change Orders, Submittals, O&Ms, and construction documentation.
• Proficiency in Excel, BlueBeam, Microsoft Office and Procore.
• Strong organizational and communication skills.
• Ability to multi-task and collaborate with internal teams, clients, and subcontractors.
• Independent work style with initiative and problem-solving skills.

Responsibilities

• Provide direct support to Project Managers and the project team, ensuring smooth operations and project success.
• Manage RFIs, Change Orders, Submittals, O&Ms, and drawings, maintaining precise documentation.
• Collaborate with internal and external stakeholders, ensuring seamless communication and coordination.
• Assist with project scheduling, tracking deadlines, and ensuring timely completion of deliverables.
• Maintain meticulous records, correspondence, and project documentation to support job site operations.
• Handle multiple tasks simultaneously and work effectively under time constraints in a fast-paced environment.
• Demonstrate exceptional attention to detail and problem-solving skills.
• Perform additional administrative duties as required to support project success.

Skills

RFIs

Change Orders

Submittals

O&Ms

Construction docs

Excel

BlueBeam

Microsoft Office

Procore

Organizational skills

Communication skills

Tools

Excel

BlueBeam

Microsoft Office

Procore

Job description

Legence, a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings, seeks a Project Administrative Assistant to support project managers, manage RFIs, COs, submittals, and project documentation in a fast-paced construction environment.

This role offers collaboration with internal and external stakeholders, meticulous record-keeping, and opportunities to drive operational excellence while advancing a career in construction