Construction Project Coordinator

Anning-Johnson Co; California (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Bonus program

Benefits package

Job summary

Anning-Johnson Co is seeking a detail-oriented Project Administrator to help drive efficient project operations, maintain communication channels, and support field and project teams. This role requires strong organizational skills, proactive problem-solving, and the ability to manage multiple tasks across bids, plans, RFIs, and cost tracking.

Responsibilities include bid file management, plan setup, document routing, cost code updates, and collaboration with subcontractors and foremen.

Qualifications

• Proven experience as a Project Administrator, Project Coordinator, or similar role in construction or related industry.
• Familiarity with project management principles, methodologies, and documentation processes.
• Excellent organizational skills with meticulous attention to detail.
• Strong communication skills to collaborate with cross-functional teams, subcontractors, and clients.
• Problem-solving abilities with a proactive mindset.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High integrity, professionalism, and discretion when handling sensitive information.
• Strong interpersonal skills to foster positive working relationships.
• Adaptability to evolving project needs and willingness to take on new challenges.
• Commitment to maintaining accurate records and documentation.

Responsibilities

• Establish and manage temporary holding folders for incoming bids and organize bidding files by project.
• Initiate PlanGrid projects and OST bids, and upload drawing sheets to relevant platforms.
• Route RFIs, Submittals, Shop Drawings, Schedules, and other documents with markups.
• Maintain the RFI log and document EWA numbers with thorough email records.
• Price EWAs and input data into the system, including sub-tickets.
• Input priced CORs with backup documentation and create field copies for foremen.
• Assemble COR customer pending logs using COINs reports and templates.
• Overlay new drawing sets in PlanGrid/OneNote for awarded projects and update COINs cost codes.
• Coordinate Hold Harmless Agreements (HHAs) with subcontractors and manage approvals.
• Assist with verification of employment, weekly checklists, and HR records in UKG.
• Provide general admin support and contribute to future project submittal tasks.

Skills

PlanGrid

ESTIMATING

Budgeting

Blue Print Comprehension

Project Management

Problem Solving

Tools

OneNote

UKG

COINs

Job description

Anning-Johnson Co is seeking a detail-oriented Project Administrator to help drive efficient project operations, maintain communication channels, and support field and project teams. This role requires strong organizational skills, proactive problem-solving, and the ability to manage multiple tasks across bids, plans, RFIs, and cost tracking.

Responsibilities include bid file management, plan setup, document routing, cost code updates, and collaboration with subcontractors and foremen.