Construction Project Assistant - Field & Admin Support

JP Cullen; Madison (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Insurance

Dental

Competitive Bonus Structure

Profit Sharing

PTO

Holiday Pay

Employee Assistance

Training

Job summary

JP Cullen, a construction firm with a long family-owned history, seeks a Project Assistant to support project teams and drive accurate information flow. You’ll manage documents, distribute drawings, track RFIs/RFsQs, and assist with subcontracting and agreements, ensuring smooth field operations.

We're looking for an administrative-focused candidate with MS Office skills, customer-service mindset, and strong communication.

Qualifications

• Two years associates degree in a Business or Administrative focus or two years of related training/experience.
• Customer service focus with excellent communication and interpersonal skills.
• Proficiency in Microsoft Office programs.

Responsibilities

• Assist Project Manager, Superintendent, and Site Engineer with accounting and operations tasks.
• Enter and submit time sheets and verify time & material tickets from field to Payroll.
• Gather employee information for Payroll and maintain reporting like trend charts and Procore reports.
• Schedule site visits, operations plans, pre-installs, and meetings with clients and subs.
• Take weekly jobsite photos and distribute to stakeholders.
• Distribute drawings and contract documents and track submittals (RFIs/RFQs).
• Coordinate safety lunches, order field supplies, and manage yard transfers.
• Draft, send, and track subcontracts and agreements.

Skills

Customer service

Communication

Microsoft Office

Education

Associate degree in Business/Administrative focus

High school diploma with two years Business/Administrative training or equivalent

Job description

JP Cullen, a construction firm with a long family-owned history, seeks a Project Assistant to support project teams and drive accurate information flow. You’ll manage documents, distribute drawings, track RFIs/RFsQs, and assist with subcontracting and agreements, ensuring smooth field operations.

We're looking for an administrative-focused candidate with MS Office skills, customer-service mindset, and strong communication.