Construction Project Coordinator - Impact & Scheduling

Kraus-Anderson; Madison (WI); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Medical insurance Plan Options

Health Savings Accounts (HSA)

Flex Spending Accounts (FSA)

Wellness Program

KA University Training and Development

401(k) Plan

Disability Insurance

Life/AD&D Insurance

Job summary

Kraus-Anderson is seeking a detail-oriented construction administrative professional to support Project Teams from preconstruction through close-out. Responsibilities include bid coordination, document processing, and meeting coordination, with a focus on accuracy and timely communication.

The role requires 2–5 years in construction administration, proficiency with Bluebeam, Excel, Word, and Outlook, and a proactive, team-oriented mindset in a fast-paced environment.

Qualifications

• 2–5 years of construction-related admin experience.
• Proficient with project management software and office tools.
• Strong verbal and written communication with internal/external customers.
• Able to work under pressure, meet deadlines, and prioritize tasks.

Responsibilities

• Assist preconstruction with bid documents, plan distribution, and bid invitations.
• Prepare proposal letters, subcontracts, purchase orders, and change orders.
• Process RFIs, PCOs, shop drawings, and related project items.
• Prepare and distribute meeting minutes and routine correspondence.
• Organize and maintain project documents.
• Coordinate PM schedules and travel arrangements when needed.
• Handle additional duties including answering phones and greeting clients.

Skills

Construction admin exp

Project management software

Bluebeam extreme

MS Office suite

Communication skills

Time management

Independence

Problem solving

Tools

Bluebeam extreme

Excel

Word

Outlook

Job description

Kraus-Anderson is seeking a detail-oriented construction administrative professional to support Project Teams from preconstruction through close-out. Responsibilities include bid coordination, document processing, and meeting coordination, with a focus on accuracy and timely communication.

The role requires 2–5 years in construction administration, proficiency with Bluebeam, Excel, Word, and Outlook, and a proactive, team-oriented mindset in a fast-paced environment.