Project Administration & Billing Specialist

G S E Construction Company Inc.; Lafayette (LA); On-site; Full time

Job description

• Assist PM & superintendent as directed to help execute the project
• Input data into Vista and Procore for project related documentation
• The main person to interface between the project and accounting insuring that billings, job cost, AP & payroll are processed thoroughly, accurately, and timely
• Creating and maintaining all project files
• Create Preliminary Info Sheet for each assigned projects
• Create and Maintain Project Contact List
• Collect and submit certified payroll to required agencies
• Input the project budget into Procore
• Issue commitments and subcontracts
• Fill out credit applications
• Prepare DAS 140 and 142 forms
• Collect, verify, and process material delivery packing slip and verify against POs
• Collect and log daily sign in sheets and timecards
• Assist with project payroll
• Maintain a log for all rental equipment
• Process change orders and budget modifications
• Create expense reports to reimburse employees for assigned projects
• Responsible for field employee’s travel arrangements
• Compile & submit monthly lien releases
• Distribute project invoices to project team members through PVault
• Other administrative duties as directed by management

Equal Opportunity Employer, including disabled and veterans.