Construction Project Assistant: Streamline Operations Docs

Actalent; Edwardsville (IL); On-site; USD 29,000 - 37,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan Pre-tax and R​O

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Actalent in Edwardsville, IL; onsite Project Assistant / Project Administrator role supporting a large-scale construction and data center project in Stillwater, OK. Contract-to-Hire with long-term growth potential. You will help organize, manage docs, onboarding, and reporting while coordinating with multiple stakeholders.

The position emphasizes creating structure, improving workflows, and contributing to project success on a fast-paced, onsite team.

Qualifications

• Administrative, project coordination, office support, or related experience.
• Proficiency with Microsoft Excel, Outlook, and Word.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple responsibilities with accuracy and attention to detail.
• High School Diploma or equivalent.

Responsibilities

• Keep major construction project organized and operating efficiently.
• Coordinate onboarding, badging, and site access for new team members.
• Manage project documentation, logs, trackers, reports, and records.
• Process and track purchase orders and invoices with accounting and vendors.
• Maintain calendars, schedule meetings, and support project communications.
• Assist with document control and ensure important project information is up-to-date.
• Coordinate office and project site supplies to support daily operations.
• Create and maintain reports, trackers, and administrative processes using Microsoft Office tools.
• Support multiple project leaders and help solve day-to-day operational challenges.
• Identify opportunities to improve workflows and implement more efficient processes.

Skills

Organizational skills

Communication

Multitasking

Self-motivation

Education

High School Diploma or equivalent

Some college coursework

Tools

Microsoft Excel

Outlook

Microsoft Word

Job description

Actalent in Edwardsville, IL; onsite Project Assistant / Project Administrator role supporting a large-scale construction and data center project in Stillwater, OK. Contract-to-Hire with long-term growth potential. You will help organize, manage docs, onboarding, and reporting while coordinating with multiple stakeholders.

The position emphasizes creating structure, improving workflows, and contributing to project success on a fast-paced, onsite team.