Project Assistant

Actalent; Edwardsville (IL); On-site; USD 29,000 - 37,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan Pre-tax and R​O

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Actalent in Edwardsville, IL; onsite Project Assistant / Project Administrator role supporting a large-scale construction and data center project in Stillwater, OK. Contract-to-Hire with long-term growth potential. You will help organize, manage docs, onboarding, and reporting while coordinating with multiple stakeholders.

The position emphasizes creating structure, improving workflows, and contributing to project success on a fast-paced, onsite team.

Qualifications

• Administrative, project coordination, office support, or related experience.
• Proficiency with Microsoft Excel, Outlook, and Word.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple responsibilities with accuracy and attention to detail.
• High School Diploma or equivalent.

Responsibilities

• Keep major construction project organized and operating efficiently.
• Coordinate onboarding, badging, and site access for new team members.
• Manage project documentation, logs, trackers, reports, and records.
• Process and track purchase orders and invoices with accounting and vendors.
• Maintain calendars, schedule meetings, and support project communications.
• Assist with document control and ensure important project information is up-to-date.
• Coordinate office and project site supplies to support daily operations.
• Create and maintain reports, trackers, and administrative processes using Microsoft Office tools.
• Support multiple project leaders and help solve day-to-day operational challenges.
• Identify opportunities to improve workflows and implement more efficient processes.

Skills

Organizational skills

Communication

Multitasking

Self-motivation

Education

High School Diploma or equivalent

Some college coursework

Tools

Microsoft Excel

Outlook

Microsoft Word

Job description

Project Assistant / Project Administrator

Stillwater, OK | Contract-to-Hire | Career Growth Opportunity

Join a Growing Team Building Something Significant

We are seeking a highly organized and proactive Project Assistant / Project Administrator to support a large-scale construction and data center project in Stillwater, Oklahoma. This is an exciting opportunity to become a key member of a growing project team where your contributions will directly impact project success. If you thrive in a fast-paced environment, enjoy creating order out of complexity, and take pride in being the person who keeps everything running smoothly, this role offers the chance to build valuable project administration experience while growing your career alongside a high-visibility project. This position is ideal for someone who enjoys wearing multiple hats, collaborating with a variety of stakeholders, and helping establish processes and systems that will support a rapidly expanding operation.

What You'll Do

As a critical support partner to Project Managers and site leadership, you will:

• Help keep a major construction project organized and operating efficiently.
• Coordinate onboarding, badging, and site access for new team members.
• Manage project documentation, logs, trackers, reports, and records.
• Process and track purchase orders and invoices while partnering with accounting and vendors.
• Maintain calendars, schedule meetings, and support project communications.
• Assist with document control and ensure important project information is up-to-date and accessible.
• Coordinate office and project site supplies to support daily operations.
• Create and maintain reports, trackers, and administrative processes using Microsoft Office tools.
• Support multiple project leaders and help solve day-to-day operational challenges.
• Identify opportunities to improve workflows and implement more efficient processes.

Why This Opportunity Stands Out

• Be part of a large-scale construction and technology-focused project.
• Work directly with project leadership and gain exposure to project operations.
• Opportunity to help build processes and create structure in a growing environment.
• Varied responsibilities that keep every day engaging and challenging.
• Contract-to-hire opportunity with long-term growth potential.
• Develop valuable experience in project administration, construction operations, and document control.

What We're Looking For

We're looking for someone who is:

• Highly organized and detail-oriented.
• Self-motivated and comfortable taking initiative.
• Skilled at managing multiple priorities in a fast-paced environment.
• Professional and confident communicating with diverse teams and stakeholders.
• Adaptable and energized by changing priorities.
• A strong team player who can also work independently.

Qualifications

Required

• Administrative, project coordination, office support, or related experience.
• Proficiency with Microsoft Excel, Outlook, and Word.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple responsibilities with accuracy and attention to detail.
• High School Diploma or equivalent.

Preferred

• Construction, engineering, or project administration experience.
• Experience supporting construction or data center projects.
• Experience improving processes, workflows, or administrative systems.
• Some college coursework.

Work Environment

This is a fully onsite role located in Stillwater, OK . You'll work closely with Project Managers, field teams, contractors, vendors, accounting professionals, and corporate stakeholders in a dynamic construction environment. The team is growing rapidly, making this an excellent opportunity for someone who enjoys creating structure, building relationships, and making a visible impact on project success. If you're a proactive problem-solver who enjoys keeping people, projects, and processes organized, we'd love to hear from you.

Job Type & Location

This is a Contract to Hire position based out of Edwardsville, IL.

Pay and Benefits

The pay range for this position is $21.00 - $27.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a fully onsite position in Edwardsville,IL.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

Equal Opportunity Employer

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Accommodations

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.