Project Assistant

Talentify; Sweetwater (TX); On-site; USD 30,000 - 37,000; Part time

Benefits offered by this job

Medical, Vision, and Dental Insurance

401k Retirement Fund

Job summary

Talentify is seeking a Project Assistant in Sweetwater, TX for a 12-month contract. Onsite position with pay rate $22.00–$27.00 per hour (USD). You will support the Project Manager and team with administrative project information and general project support.

Responsibilities include organizing files, data entry, monthly reports, calendar management, travel arrangements, and coordinating meetings and client communications. High school diploma required, office experience preferred.

Qualifications

• High School Diploma or GED required.
• Experience in office/clerical roles preferred.
• Proficiency with MS Word, Excel, Access and PowerPoint.

Responsibilities

• Organize and maintain project files and communications.
• Enter data for projects and track progress.
• Prepare monthly progress reports and manage project calendars.
• Assist with travel arrangements and meetings.
• Answer phones and handle routine correspondence.

Skills

Microsoft Word

Excel

Access

PowerPoint

Office/clerical experience

Education

High School Diploma/GED

Job description

Project Assistant

Location: Sweetwater, TX

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 12 months
• Pay Rate: $22.00–$27.00 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested, as well as general administrative support for company projects.

Key Responsibilities

• Organize and maintain project files, filing system, and project communications.
• Provide data entry for projects.
• Track status of projects and produce monthly progress reports; maintain tracking system for projects.
• Update record copies, engineering project documentation, and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.
• Sort incoming mail.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports, and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor, and/or supplier presentations, meetings, and interviews, including set-up and cleanup.
• Schedule and set-up client interviews, presentations, and other meetings as requested.
• Order and maintain supplies.
• Update the project calendar and roster.
• Assist in clerical needs on projects.
• Maintain data entry of project contact list and project execution plans.
• Perform other duties as assigned.
• Comply with all policies and standards.

Required Skills

• Proficient in Microsoft Word, Excel, Access, and PowerPoint.

Preferred Skills

• Applicable office/clerical experience.

Education Requirements

• High School Diploma/GED required.
• Applicable experience may be substituted for education requirements.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a 100% employee-owned infrastructure engineering, architecture, and construction firm with more than 125 years of history building critical infrastructure across energy, aviation, water, telecommunications, transportation, and healthcare sectors. Headquartered in Kansas City, Missouri and operating from 75 offices across the country and internationally, the organization has grown to more than 14,500 employee-owners generating over $7.4 billion in annual revenue. Every full-time employee participates in an Employee Stock Ownership Plan (ESOP), creating a culture of accountability and shared investment in outcomes. Teams include civil and structural engineers, architects, environmental scientists, construction managers, and program management professionals who engage with complex, consequential projects such as major airport expansions and large-scale energy infrastructure.

Job Number: 26-08919