Project Administrator

Actalent; Muskogee (OK); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

PTO / Vacation

Job summary

Actalent in Muskogee, OK seeks a dedicated Project Administrator to support the project management team on commercial construction projects, including data management, submittals, and documentation. The role focuses on organizing information, coordinating with vendors and subcontractors, and ensuring on-time, within-budget delivery.

This contract-to-hire position runs Monday to Friday, 7:00 AM to 5:00 PM, onsite at a data center in Muskogee.

Qualifications

• Experience in project administration and construction administration.
• Strong data entry skills.
• Good communication skills and ability to work with the project management team.
• Understanding of construction projects.
• Experience in submittal processing.

Responsibilities

• Collect, process, input, organize, and file data and documentation from various sources.
• Work closely with the project management team and reach out to vendors to obtain submittals and collect purchase orders.
• Collaborate with subcontractors, maintain the project schedule, and coordinate with supervisors and project managers to ensure projects are completed on time and within budget.
• Support project management by managing information on the project dashboard and electronically processing documents such as submittals, pay applications, bills of sale, compliance documentation, requests for information, and change documents.

Skills

Project administration

Construction administration

Data entry

Adaptability

Communication skills

Vendor coordination

Submittal processing

Tools

Microsoft Excel

Microsoft Office

Job description

Job Title: Project AdministratorJob Description

We are seeking a dedicated Project Administrator to join our team and assist with the daily functions of our project management team. This role involves providing routine administrative support to both internal and external project management team members. The Project Administrator will manage and organize data and documentation from various sources to support the administrative, documentation, data, reporting, compliance, and communication needs of projects.

Responsibilities

• Collect, process, input, organize, and file data and documentation from various sources.
• Work closely with the project management team and reach out to vendors to obtain submittals and collect purchase orders.
• Collaborate with subcontractors, maintain the project schedule, and coordinate with supervisors and project managers to ensure projects are completed on time and within budget.
• Support project management by managing information on the project dashboard and electronically processing documents such as submittals, pay applications, bills of sale, compliance documentation, requests for information, and change documents.

Essential Skills

• Experience in project administration and construction administration.
• Proficiency in Microsoft Office Suites, including Excel.
• Strong data entry skills.
• Quick to pick up on new computer applications.
• Good communication skills and ability to work with the project management team.

Additional Skills & Qualifications

• Understanding of construction projects.
• Experience in submittal processing.

Work Environment

The role involves working on commercial construction projects outside of Tulsa, specifically at a data center in Muskogee, OK. The position supports multiple projects simultaneously and operates Monday to Friday from 7:00 AM to 5:00 PM, though hours may vary depending on the team's needs. This opportunity provides a chance to gain knowledge of the construction industry while working with high-profile companies within the Northeast Oklahoma area.

Job Type & Location

This is a Contract to Hire position based out of Muskogee, OK.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Muskogee, OK.

Application Deadline

This position is anticipated to close on Oct 26, 2026.

Workplace Type

This is a fully onsite position in Muskogee,OK.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.