Construction Project Administrator | Procore & Proposals

ARCO a Family of Construction Companies; New York (NY); On-site; USD 70,000 - 75,000; Full time

Job summary

ARCO, The Design/Build Experts in New York City seeks an administrative professional to support Construction Project Managers and keep projects running smoothly. You’ll manage forms, drawing management, proposals, calls, travel, and office coordination.

The role requires 2–5 years of project administration and strong MS Office skills; experience with Vista/Procore and Egnyte is preferred. On-site position with discretionary bonus eligibility and a collaborative culture.

Qualifications

• 2-5 years of related project administration experience.
• College degree preferred.
• Strong computer skills are essential. Must have working knowledge of Microsoft Suite (Outlook, Word, and Excel)
• Experience working in Vista, Procore or similar accounting/ERP system preferred.
• Experience with document management within a file-sharing system (Egnyte, Dropbox, SharePoint, OneDrive) preferred.

Responsibilities

• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, Professional Service Agreements, and transmittals)
• Provide drawing management support including filing, printing, drawing logs, maintaining FTP site and Procore, filing jobsite photos
• Event Planning/Coordination, such as ground breaking events and some office events, as needed
• Assist Project Managers with proposals as needed. This may include typing up proposal letters, outline specifications and assembling proposal books
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
• Maintain various lists for Project Managers including job list for each region, subcontract tracking lists
• Typing/preparing various items such as letters, bid instructions, memos, proposals, outline specifications, and expense reports as needed
• Make travel arrangements when necessary
• Take a lead role in upholding our work hard/play hard company culture
• Back up front desk and reception

Skills

Project administration

Education

College degree preferred

Tools

Procore

Vista

Egnyte

Dropbox

SharePoint

OneDrive

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

ARCO, The Design/Build Experts in New York City seeks an administrative professional to support Construction Project Managers and keep projects running smoothly. You’ll manage forms, drawing management, proposals, calls, travel, and office coordination.

The role requires 2–5 years of project administration and strong MS Office skills; experience with Vista/Procore and Egnyte is preferred. On-site position with discretionary bonus eligibility and a collaborative culture.