Construction Project Coordinator

ARCO Design/Build; New York (NY); On-site; USD 70,000 - 75,000; Full time

Job summary

ARCO Design/Build in New York City is seeking an energetic administrative professional to support a team of Construction Project Managers. You’ll help keep our projects running smoothly with strong organization and proactive communication.

Duties include preparing subcontracts, purchase orders, change orders, and professional service agreements; drawing management; event planning; proposals; travel arrangements; and front desk backup.

Qualifications

• 2-5 years of related project administration experience, construction industry experience a plus.
• Strong computer skills with Microsoft Office (Outlook, Word, Excel).
• Ability to complete tasks in a timely manner with minimal oversight and direction.
• Experience with document management in a file-sharing system (Egnyte preferred).

Responsibilities

• Prepare subcontracts, purchase orders, change orders, professional service agreements, and transmittals.
• Provide drawing management support including filing, logs, Procore, and photos.
• Plan/coordinate events such as ground breakings and office events.
• Assist Project Managers with proposals and assembling proposal books.
• Answer and route calls; coordinate communications with vendors and customers.
• Maintain project lists and subcontract tracking for each region.
• Prepare letters, memos, proposals, and expense reports.
• Make travel arrangements as needed.
• Uphold a proactive, hardworking culture; back up front desk/reception.

Skills

Organizational skills

Communication

Time management

Administrative support

Tools

Microsoft Office

Vista

Procore

Egnyte

Job description

Are you ultra-organized and detail oriented?Do you take a proactive approach and like to stay one step ahead? Do you want to be part of an amazing office culture with a successful and rapidly growing organization?

If the answer is, “Yes!” then we have an opportunity that will impress you. Who are we? We are ARCO, The Design/Build Experts.

We are looking for an energetic administrative professional to join our team in New York City, PA. You’ll support a team of Construction Project Managers and have an integral role in keeping our projects running smoothly!

• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, Professional Service Agreements, and transmittals)
• Provide drawing management support including filing, printing, drawing logs, maintaining FTP site and Procore, filing jobsite photos
• Event Planning/Coordination, such as ground breaking events and some office events, as needed
• Assist Project Managers with proposals as needed. This may include typing up proposal letters, outline specifications and assembling proposal books
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
• Maintain various lists for Project Managers including job list for each region, subcontract tracking lists
• Typing/preparing various items such as letters, bid instructions, memos, proposals, outline specifications, and expense reports as needed
• Make travel arrangements when necessary
• Take a lead role in upholding our work hard/play hard company culture
• Back up front desk and reception

Qualifications:

• 2-5 years of related project administration experience, construction industry experience a plus
• Strong computer skills are essential. Must have working knowledge of Microsoft Suite (Outlook, Word, and Excel)
• Ability to complete tasks in a timely manner and on schedule with minimal oversight and direction
• Experience working in Vista, Procore or similar accounting/ERP system preferred
• Experience with document management within a file-sharing system, Egnyte would be ideal (dropbox, sharepoint, onedrive, etc.) preferred

This represents typical base compensation for the role. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation based on individual and company performance.

Pay Range

$70,000 - $75,000 USD

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 7,500 design-build projects nationwide. We ranked #9 on ENR’s Design-Build Firms list and #34 on ENR's Top 400 Contractors list of 2026. Most importantly, our clients like us, trust us, and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person who can make a difference at ARCO? If the answer is “Yes!” we look forward to meeting you.

As set forth in ARCO Design/Build’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.