Construction Project Administrator | Procore & Change Orders

Ultimate Staffing; California (MO); On-site; USD 40,000 - 65,000; Full time

Job summary

Ultimate Staffing is seeking a detail‑oriented Projects Administrative Coordinator to support construction project operations. The role involves receiving and tracking T&M tickets, processing field authorizations, and issuing change orders and purchase orders.

Procore administration, job setup/closeout, and tool implementation support are key responsibilities. Applicants should be proficient with Excel and familiar with Procore, Foundation, and Bluebeam.

Qualifications

• Experience with Microsoft Excel.
• Preferred experience with Procore, Foundation, and Bluebeam.
• Strong written and verbal communication skills.
• Bilingual Spanish is a plus but not required.
• Organized and detail oriented.

Responsibilities

• Receive, process, and track T&M tickets from the field.
• Manage field request authorizations.
• Issue change orders and maintain change order logs.
• Manage change order approvals.
• Issue and track purchase orders.
• Manage monthly administrative reports related to change orders, purchase orders, field request authorizations, and T&M tickets.
• Assist with iPad management, fielding requests, ordering, tracking.
• Assist with processing new contracts.
• Procore administration, job set up/close out, adding employees, implementing new tools if necessary.

Skills

Excel experience

Tools

Procore

Foundation

Bluebeam

Job description

Ultimate Staffing is seeking a detail‑oriented Projects Administrative Coordinator to support construction project operations. The role involves receiving and tracking T&M tickets, processing field authorizations, and issuing change orders and purchase orders.

Procore administration, job setup/closeout, and tool implementation support are key responsibilities. Applicants should be proficient with Excel and familiar with Procore, Foundation, and Bluebeam.