Project Administrator

Ultimate Staffing; California (MO); On-site; USD 40,000 - 65,000; Full time

Job summary

Ultimate Staffing is seeking a detail‑oriented Projects Administrative Coordinator to support construction project operations. The role involves receiving and tracking T&M tickets, processing field authorizations, and issuing change orders and purchase orders.

Procore administration, job setup/closeout, and tool implementation support are key responsibilities. Applicants should be proficient with Excel and familiar with Procore, Foundation, and Bluebeam.

Qualifications

• Experience with Microsoft Excel.
• Preferred experience with Procore, Foundation, and Bluebeam.
• Strong written and verbal communication skills.
• Bilingual Spanish is a plus but not required.
• Organized and detail oriented.

Responsibilities

• Receive, process, and track T&M tickets from the field.
• Manage field request authorizations.
• Issue change orders and maintain change order logs.
• Manage change order approvals.
• Issue and track purchase orders.
• Manage monthly administrative reports related to change orders, purchase orders, field request authorizations, and T&M tickets.
• Assist with iPad management, fielding requests, ordering, tracking.
• Assist with processing new contracts.
• Procore administration, job set up/close out, adding employees, implementing new tools if necessary.

Skills

Excel experience

Tools

Procore

Foundation

Bluebeam

Job description

Responsibilities

• Receive, process, and track T&M tickets from the field.
• Manage field request authorizations.
• Issue change orders and maintain change order logs.
• Manage change order approvals.
• Issue and track purchase orders.
• Manage monthly administrative reports related to change orders, purchase orders, field request authorizations, and T&M tickets.
• Assist with iPad management, fielding requests, ordering, tracking.
• Assist with processing new contracts
• Procore administration, job set up/close out, adding employees, implementing new tools if necessary.

Qualifications

• Experience with Microsoft Excel
• Preferred experience with Procore, Foundation, and Bluebeam.
• Strong written and verbal communication skills.
• Bilingual Spanish is a plus but not required.
• Organized and detail oriented.
  

Responsibilities

• Receive, process, and track T&M tickets from the field.
• Manage field request authorizations.
• Issue change orders and maintain change order logs.
• Manage change order approvals.
• Issue and track purchase orders.
• Manage monthly administrative reports related to change orders, purchase orders, field request authorizations, and T&M tickets.
• Assist with iPad management, fielding requests, ordering, tracking.
• Assist with processing new contracts
• Procore administration, job set up/close out, adding employees, implementing new tools if necessary.

Qualifications

• Experience with Microsoft Excel
• Preferred experience with Procore, Foundation, and Bluebeam.
• Strong written and verbal communication skills.
• Bilingual Spanish is a plus but not required.
• Organized and detail oriented.
  

Desired Skills and Experience

Excel, Project Administration, Project Coordinator, Construction Projects

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.