Administrative Project Coordinator

Comfort Systems USA; City of Albany (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

Comfort Systems USA is seeking an organized project administrator to set up new projects, maintain files, and manage project documents in a fast-paced environment.

You will assist with subcontractor administration, issue tracking, and invoicing while ensuring records are accurate and up to date. The role requires coordinating with project managers and vendors to keep projects on schedule and compliant.

Qualifications

Responsibilities

• Set up new projects and maintain project files.
• Prepare and track submittals, drawings, and other project documents.
• Maintain document control and ensure records are accurate and up to date.
• Prepare and track purchase orders.
• Monitor equipment and material orders and deliveries.
• Assist with subcontractor administration and compliance documentation.
• Track change orders and project updates.
• Provide billing and invoicing support.
• Assist with project closeout requirements.
• Help implement and maintain Procore.
• Support consistent project-management procedures across the company.
• Communicate with project managers, vendors, subcontractors, and internal departments.
• Perform other administrative duties as assigned.

Job description

• Set up new projects and maintain project files.
• Prepare and track submittals, drawings, and other project documents.
• Maintain document control and ensure records are accurate and up to date.
• Prepare and track purchase orders.
• Monitor equipment and material orders and deliveries.
• Assist with subcontractor administration and compliance documentation.
• Track change orders and project updates.
• Provide billing and invoicing support.
• Assist with project closeout requirements.
• Help implement and maintain Procore.
• Support consistent project-management procedures across the company.
• Communicate with project managers, vendors, subcontractors, and internal departments.
• Perform other administrative duties as assigned.