Contract Administrator/Front Desk

New Atlantic Contracting, Inc.; Winston-Salem (NC); On-site; USD 45,000 - 60,000; Full time

Job summary

A construction management firm in Winston-Salem is seeking a highly self-motivated project administrator. Key responsibilities include project setup in Procore, supporting contract administration, and preparing project closeout documentation. Ideal candidates will have 2–3 years of experience in the construction industry and Procore, along with strong problem-solving and communication skills. This position offers an opportunity to work closely with both internal and external teams to ensure project success.

Qualifications

• Previous experience in the construction industry required (preferably 2–3 years).
• Procore experience required (preferably 2–3 years).
• Excellent communication skills.

Responsibilities

• Answering and transferring incoming calls.
• Project setup in Procore.
• Processing submittals and requests for information (RFIs).
• Assisting the Project Manager on an as-needed basis.
• Preparing project closeout documentation.
• Setting up subcontracts and purchase orders in Procore.
• Updating drawings throughout the project.

Skills

Multi-tasking skills

Project administration

Strong problem-solving skills

Excellent communication skills

Dependability

Tools

Procore

Bluebeam/Studio

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

We are looking for a highly self-motivated person that grasps new concepts easily and is able to perform tasks with accuracy and timeliness. This person must have excellent multi-tasking skills as they will be required to perform project administration for multiple projects, working with both internal and external team members.

SPECIFIC RESPONSIBILITIES

• Answering and transferring incoming calls
• Project setup in Procore (project management software)
• Processing submittals and requests for information (RFIs)
• Assisting the Project Manager on an as-needed basis
• Preparing project closeout by obtaining and processing documentation for acceptance (warranties, maintenance manuals, as-built drawings)
• Setting up subcontracts and purchase orders in Procore
• Updating drawings throughout the project to ensure end users have the most up-to-date information during construction
• Supporting all areas of construction contract administration as needed
• Requirements
  • Previous experience in the construction industry required (preferably 2–3 years)
  • Procore experience required (preferably 2–3 years)
  • Bluebeam/Studio experience preferred
  • Dependable
  • Strong problem-solving skills
  • Excellent communication skills
  • Proficient in Microsoft applications (Outlook, Word, Excel)