Construction Project Coordinator | Admin & Submittals

Capstone Mechanical, LP.; Waco (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Capstone Mechanical, LP. is seeking an Assistant Project Manager to provide administrative support to project management.

The role involves attending project meetings and handling administrative tasks related to change orders, shop drawings, subcontractor coordination, contract revisions, and material tracking, in a construction environment. The position requires a degree in construction management or related field, plus 2–4 years' experience in construction or admin support.

Qualifications

• 2–4 years of experience in construction, project management, or administrative support.
• Experience in mechanical, electrical, or specialty contracting environments preferred.
• OSHA 10 general industry or construction awareness (preferred).
• PM or CAPM/PMP certification preferred.

Responsibilities

• Set up and maintain project filing system on server.
• Enter and distribute submittals; manage change orders.
• Assemble routing for contracts and subcontracts; issue letters of intent for major equipment.
• Process permits; create and validate purchase orders and owner purchases.
• Develop and manage project plan, tracking logs, and risk actions.
• Coordinate turnover meetings and file project numbers; maintain certificates of insurance.

Skills

Project coordination

Time management

Multitasking

Detail oriented

Independent worker

Education

Associate's or Bachelor's degree in construction management or related field

Job description

Capstone Mechanical, LP. is seeking an Assistant Project Manager to provide administrative support to project management.

The role involves attending project meetings and handling administrative tasks related to change orders, shop drawings, subcontractor coordination, contract revisions, and material tracking, in a construction environment. The position requires a degree in construction management or related field, plus 2–4 years' experience in construction or admin support.