Construction Project Administrator

Pcgrecruit; Metairie (LA); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

Health, dental, and vision coverage

401(k) with company matching

Generous PTO and holidays

Employee Assistance Program (EAP)

Job summary

PCG is seeking a detail-oriented Project Administrator to join the Project Management team in Metairie, LA. This on-site role supports start-up through closeout, managing contracts, subcontracts, payroll, and project documentation in CMiC and related systems.

You'll work closely with Project Managers, field crews, subcontractors, architects, and owners to ensure accurate, timely, and compliant administrative processes amid a fast-paced construction environment.

Qualifications

• Associate degree in Business Administration, Construction Management or a related field highly preferred (or equivalent practical experience in construction administration).
• Experience with certified payroll and prevailing wage reporting on public, government, HUD, or federally funded projects is strongly preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Hands-on experience with CMiC, Procore, or similar platforms is a strong plus.

Responsibilities

• Assist Project Managers with administrative operations from project start-up through final closeout, ensuring all documentation and records remain up-to-date and compliant.
• Prepare, execute, and monitor subcontracts, purchase orders, change orders, and required project correspondence.
• Assist with certified payroll administration, reviewing submissions, tracking compliance, and following up on missing or incomplete subcontractor documentation.
• Review subcontractor and vendor billing, verify payment amounts against contract terms, verify compliance status, and assist with monthly owner pay applications.
• Maintain organized, accurate project records in CMiC, including contracts, change orders, meeting minutes, daily logs, site photos, and notices.
• Support the closeout phase, tracking punch lists, O&M manuals, warranties, as-builts, and training schedules.
• Maintain accurate project logs for company-owned and rental equipment.
• Act as a central communication link between internal teams, field personnel, subcontractors, vendors, owners, and design professionals.

Skills

Organizational skills

Communication

Teamwork

Initiative

Integrity

Planning & prioritization

Education

Associate degree in Business Administration or Construction Management

Tools

CMiC

Procore

Microsoft Office

Job description

Location: On Site – Metairie, LA

Reports To: Administration Manager

Employment Type: Full-Time

PCG is representing an employee-owned construction company seeking a detail-oriented, proactive, and organized Project Administrator to join the Project Management team.

Position Summary

The Project Administrator maintains, coordinates, and tracks project administrative functions from start-up through closeout. This includes managing contracts, subcontractor compliance, billing, financial documentation, and project closeout records.

Working in close partnership with Project Managers, field operations, subcontractors, architects, and owners, this role ensures all administrative processes are accurate, complete, and on schedule. The ideal candidate is dependable, takes initiative, and thrives while managing concurrent priorities in a fast-paced construction environment.

Key Responsibilities

• Project Lifecycle Support: Assist Project Managers with administrative operations from project start-up through final closeout, ensuring all documentation and records remain up-to-date and compliant.
• Subcontract & Vendor Coordination: Prepare, execute, and monitor subcontracts, purchase orders, change orders, and required project correspondence.
• Compliance & Certified Payroll: Assist with certified payroll administration, reviewing submissions, tracking compliance, and following up on missing or incomplete subcontractor documentation (e.g., public, government, or HUD requirements).
• Billing & Pay Applications: Review subcontractor and vendor billing, verify payment amounts against contract terms, verify compliance status, and assist with monthly owner pay applications.
• Documentation Management: Maintain organized, accurate project records in CMiC, including contracts, change orders, meeting minutes, daily logs, site photos, and official notices.
• Project Closeout: Support the closeout phase, tracking punch lists, O&M manuals, warranties, as-builts, owner training schedules, attic stock turnover, and unresolved costs.
• Equipment & Asset Tracking: Maintain accurate project logs for company-owned and rental equipment.
• Cross-Functional Communication: Act as a central communication link between internal teams, field personnel, subcontractors, vendors, owners, and design professionals.

Qualifications

• Education & Experience: Associate degree in Business Administration, Construction Management or a related field highly preferred (or equivalent practical experience in construction administration).
• Industry Background: Prior experience in commercial construction administration preferred.
• Certified Payroll: Experience with certified payroll and prevailing wage reporting (especially on public, government, HUD, or federally funded projects) is strongly preferred.
• Software Proficiency:
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Hands-on experience with construction management software (CMiC, Procore, or similar platforms) is a strong plus.
• Organizational Skills: High attention to detail, exceptional organizational capabilities, and a proven ability to balance multiple deadlines independently.
• Communication: Clear, professional written and verbal communication skills across diverse project stakeholders.

Core Competencies

• Interpersonal Communication: Communicates directly, professionally, and respectfully with partners at every level.
• Teamwork: Collaborates seamlessly, willingly supports colleagues, and works toward collective project milestones.
• Initiative: Proactively identifies needs, troubleshoots obstacles, and takes ownership of tasks without requiring continuous oversight.
• Integrity & Discretion: Operates with transparency, sound judgment, and strict confidentiality regarding sensitive financial and payroll data.
• Planning & Prioritization: Manages competing deadlines systematically to keep projects moving forward.

Physical Demands & Work Environment

• Environment: Primarily an office-based role during standard business hours, with occasional visits to active construction jobsites.
• Physical Requirements: Regular sitting for extended periods; frequent walking, standing, and standard office-related movement; occasional lifting or moving of office files/equipment up to 20 lbs.
• Visual & Technical Demands: Prolonged viewing of computer screens, detailed drawings, contracts, and financial spreadsheets.

Benefits

• Employee Stock Ownership Plan (ESOP): As an employee-owned company, our team members build long-term wealth by holding an equity stake in the company’s sustained performance.
• Comprehensive Health & Wellness: Medical, dental, and vision coverage options for you and your family.
• Retirement Planning: 401(k) plan with company matching.
• Time Off: Generous paid time off (PTO) and paid company holidays.
• Employee Support: Access to an Employee Assistance Program (EAP) and wellness resources.
• Career Growth: Hands-on professional development and leadership advancement pathways.