Project Administrator -Onsite Airport (MSY)

Boh Bros. Construction Co., LLC; Kenner (LA); On-site; USD 25,000 - 39,000; Full time

Job summary

A leading construction company in Kenner, Louisiana, seeks to hire an Administrative Assistant for the New Orleans Airport project. This role focuses on supporting the onsite project management team with various administrative tasks including meeting documentation and document management via construction software. The ideal candidate will have 3 to 5 years of construction experience, be skilled in Microsoft Office, and have knowledge of relevant construction software. The position is located at the jobsite office trailer at Louis Armstrong New Orleans International Airport.

Qualifications

• High School Degree; advanced education is preferred.
• 3 to 5 years of construction experience. Familiarity with relevant software is a plus.
• Strong skills in Microsoft Office and construction management software.
• High level of skill with BlueBeam and the Microsoft Office suite, including Excel, Word, and PowerPoint.
• Independent judgment to plan, prioritize, and organize a diversified workload.
• Ability to work as a team member, maintain confidential information, and work under pressure.

Responsibilities

• Attend meetings, record minutes, and reflect meeting content accurately.
• Perform administrative tasks related to project documents under Project Manager's direction.
• Act as Office Manager for the jobsite office, maintaining supplies and trailer condition.
• Maintains and logs all equipment on the jobsite.
• Sorts and routes emails and inter-department mail to the right teams.
• Acts as Office Manager for the jobsite trailer, coordinates supplies and repairs.
• Performs admin duties as directed by the Project Manager and prioritizes work accordingly.
• Receives dray tickets, verifies material quantities, and aligns invoices with contracts.
• Receives Daily Reports and ensures they are scanned into PM software; assists with time and material billings.

Skills

Construction software skills (CMiC, Heavy Job)

Microsoft Office Suite (Excel, Word, PowerPoint)

Teamwork and organization skills

PowerPoint

BlueBeam

Document control

Meeting minutes

Administrative support

Education

High School Degree or equivalent

Tools

BlueBeam

Heavy Job

LCP Tracker

B2G Now

Textura

Latista

Job description

Job Summary

This position is responsible for assigned administrative and accounting tasks for the New Orleans Airport (MSY) project in support of the onsite project management team. Position is located at the Boh Bros. jobsite office trailer at the Louis Armstrong New Orleans International Airport (MSY).

Duties and Responsibilities

• Attends all meetings as requested, records the minutes, and ensures the minutes accurately reflect the meeting content.
• Secures executed copies of all correspondence relating to the project, including scanning and uploading all documents into the Project Management software.
• Under the direction of the Project Manager, performs administrative and clerical functions pertaining to project documents (e.g., change orders, compliance monitoring and reporting, etc.).
• Under the direction of the Project Manager, maintains and logs all equipment on the jobsite.
• Reviews all incoming emails and inter-department mail and ensures it is distributed to the appropriate team members.
• Acts as the Office Manager for the jobsite office trailer, ensuring the trailer is maintained appropriately, supplies are maintained, and small trailer repairs are coordinated.
• Performs all administrative duties as assigned by the Project Team. Where priorities conflict, seeks guidance from the Project Manager.
• Receives, organizes, and files all dray tickets to ensure quantities of materials delivered are accurate and subsequent invoices are submitted promptly and are consistent with the structure in the Subcontract or Purchase Order.
• Receives the Daily Reports and ensures they are reviewed and appropriately scanned into Project Management Software.
• Under the direction of the Project Manager, compiles Time and Material billings for all scopes of work performed on the project. Compiles daily tracking worksheets for all labor, materials, equipment, and subcontractor features associated with work performed.

Skills, Knowledge, Qualifications & Experience

• High School Degree or equivalent. Some advanced additional education is preferred.
• Construction experience of 3 to 5 years preferred.
• Experience preferred in the following construction-based software systems as applicable to this position: CMiC, Heavy Job, LCP Tracker, B2G Now, Textura, Latista, etc.
• High level of skill with BlueBeam and the Microsoft Office suite of projects, including: Excel, Word, and Power Point.
• Independent judgment is required to plan, prioritize, and organize a diversified workload.
• Ability to work as a team member, maintain confidential information, and work under pressure.

Equal Opportunity Employer, including disabled and veterans.