Construction Project Administrator - Hybrid, White Plains

Jobot; City of White Plains (NY); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Hybrid Schedule

Health, dental, and vision insurance

401(k) with company match

Professional development

Job summary

Jobot in White Plains, NY is seeking a Project Administrator (Construction) to support construction and real estate consulting projects from setup to delivery. The role collaborates with project teams, clients, and stakeholders to keep projects organized, on schedule, and accurate.

The candidate will handle project setup, document control, invoicing, and quality checks, with a focus on coordination and communication in a hybrid environment.

Qualifications

• Strong organizational skills and exceptional attention to detail.
• Excellent written communication, proofreading, editing, and formatting abilities.
• Able to manage multiple projects, clients, deadlines, and changing priorities.
• Professional communication when interacting with clients and outside parties.
• Comfortable conducting online and telephone research.
• Able to work independently while collaborating with project teams.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Experience with Teams, Dynamics 365, PowerPoint, Bluebeam, or Box is a plus.
• High school diploma or equivalent required.
• Flexibility to work occasional overtime when project demands require it.

Responsibilities

• Set up new projects, maintain electronic files, and enter project information into CRM/project-management systems.
• Review contracts and client requirements to identify project-specific guidelines and deliverables.
• Coordinate site visits, request documentation, track deadlines, and communicate with clients and project teams.
• Conduct basic property and government research and organize supporting project documentation.
• Assist with report preparation, including formatting content, photographs, spreadsheets, and other supporting materials.
• Proofread and quality-check reports for accuracy, consistency, grammar, and formatting.
• Prepare final PDF deliverables and distribute documentation to appropriate parties.
• Generate and submit project invoices.
• Provide general administrative and office support as needed.

Skills

Organizational skills

Attention to detail

Written communication

Multitasking

Microsoft Office

Outlook

Excel

Team collaboration

Independent work

Education

High school diploma or equivalent

Tools

Teams

Dynamics 365

PowerPoint

Bluebeam

Box

CRM systems

Job description

Jobot in White Plains, NY is seeking a Project Administrator (Construction) to support construction and real estate consulting projects from setup to delivery. The role collaborates with project teams, clients, and stakeholders to keep projects organized, on schedule, and accurate.

The candidate will handle project setup, document control, invoicing, and quality checks, with a focus on coordination and communication in a hybrid environment.