Project Administrator

LeoForce; City of White Plains (NY); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Hybrid schedule

Health, dental, vision insurance

401(k) with company match

Professional development opportunities

Work-life balance

Job summary

LeoForce in White Plains, NY is seeking an organized Project Administrator (Construction) to support projects from initial setup through final delivery. This role collaborates with project teams, clients, and external stakeholders to keep work organized and on schedule.

The position is hybrid (2 days in office / 3 days remote) and requires strong attention to detail, communication skills, and proficiency with MS Office and CRM systems.

Qualifications

• Strong organizational skills with exceptional attention to detail.
• Excellent written communication, proofreading, editing, and formatting abilities.
• Ability to manage multiple projects, clients, deadlines, and changing priorities simultaneously.
• Professional communication skills when interacting with clients and outside parties.
• Comfortable conducting online and telephone research.
• Able to work independently while collaborating effectively with project teams.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Experience with Teams, Dynamics 365, PowerPoint, Bluebeam, or Box is a plus.
• High school diploma or equivalent required.
• Flexibility to work occasional overtime when project demands require it.

Responsibilities

• Set up new projects, maintain electronic files, and enter project information into CRM/project-management systems.
• Review contracts and client requirements to identify project-specific guidelines and deliverables.
• Coordinate site visits, request documentation, track deadlines, and communicate with clients and project teams.
• Conduct basic property and government research and organize supporting project documentation.
• Assist with report preparation, including formatting content, photographs, spreadsheets, and other supporting materials.
• Proofread and quality-check reports for accuracy, consistency, grammar, and formatting.
• Prepare final PDF deliverables and distribute documentation to appropriate parties.
• Generate and submit project invoices.
• Provide general administrative and office support as needed.

Skills

Organizational skills

Written communication

Project coordination

Client communication

Research skills

Independent work

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Dynamics 365

Bluebeam

Box

Time management

Education

High school diploma or equivalent

Tools

PowerPoint

Dynamics 365

Bluebeam

Box

Job description

Project Administrator

Experience:

Mid Level

Salary:

$60,000 - $65,000 per year

Job Details

Project Administrator (Construction) - White Plains, NY | Hybrid

We are seeking an organized and detail-oriented Project Administrator to support construction and real estate consulting projects from initial setup through final delivery. This position works closely with project teams, clients, and outside stakeholders to keep projects organized, accurate, and on schedule.

Duties

• Set up new projects, maintain electronic files, and enter project information into CRM/project-management systems.
• Review contracts and client requirements to identify project-specific guidelines and deliverables.
• Coordinate site visits, request documentation, track deadlines, and communicate with clients and project teams.
• Conduct basic property and government research and organize supporting project documentation.
• Assist with report preparation, including formatting content, photographs, spreadsheets, and other supporting materials.
• Proofread and quality-check reports for accuracy, consistency, grammar, and formatting.
• Prepare final PDF deliverables and distribute documentation to appropriate parties.
• Generate and submit project invoices.
• Provide general administrative and office support as needed.

Qualifications

• Strong organizational skills with exceptional attention to detail.
• Excellent written communication, proofreading, editing, and formatting abilities.
• Ability to manage multiple projects, clients, deadlines, and changing priorities simultaneously.
• Professional communication skills when interacting with clients and outside parties.
• Comfortable conducting online and telephone research.
• Able to work independently while collaborating effectively with project teams.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Experience with Teams, Dynamics 365, PowerPoint, Bluebeam, or Box is a plus.
• High school diploma or equivalent required.
• Flexibility to work occasional overtime when project demands require it.

Schedule

Hybrid – 2 days in office / 3 days remote

A bit about us:

Nationally Recognized Top Ranked Engineering Consulting Firm specializing in Architecture, Engineering, and Construction (AEC)

Why join us?

• Competitive salary commensurate with experience.
• Hybrid Schedule
• Healthy Work/Life Balance
• Comprehensive benefits package, including health, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Opportunities for professional development and continuing education.
• Supportive and collaborative work environment focused on innovation and excellence.