Project Administrator

Jobot; City of White Plains (NY); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Hybrid Schedule

Health, dental, and vision insurance

401(k) with company match

Professional development

Job summary

Jobot in White Plains, NY is seeking a Project Administrator (Construction) to support construction and real estate consulting projects from setup to delivery. The role collaborates with project teams, clients, and stakeholders to keep projects organized, on schedule, and accurate.

The candidate will handle project setup, document control, invoicing, and quality checks, with a focus on coordination and communication in a hybrid environment.

Qualifications

• Strong organizational skills and exceptional attention to detail.
• Excellent written communication, proofreading, editing, and formatting abilities.
• Able to manage multiple projects, clients, deadlines, and changing priorities.
• Professional communication when interacting with clients and outside parties.
• Comfortable conducting online and telephone research.
• Able to work independently while collaborating with project teams.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Experience with Teams, Dynamics 365, PowerPoint, Bluebeam, or Box is a plus.
• High school diploma or equivalent required.
• Flexibility to work occasional overtime when project demands require it.

Responsibilities

• Set up new projects, maintain electronic files, and enter project information into CRM/project-management systems.
• Review contracts and client requirements to identify project-specific guidelines and deliverables.
• Coordinate site visits, request documentation, track deadlines, and communicate with clients and project teams.
• Conduct basic property and government research and organize supporting project documentation.
• Assist with report preparation, including formatting content, photographs, spreadsheets, and other supporting materials.
• Proofread and quality-check reports for accuracy, consistency, grammar, and formatting.
• Prepare final PDF deliverables and distribute documentation to appropriate parties.
• Generate and submit project invoices.
• Provide general administrative and office support as needed.

Skills

Organizational skills

Attention to detail

Written communication

Multitasking

Microsoft Office

Outlook

Excel

Team collaboration

Independent work

Education

High school diploma or equivalent

Tools

Teams

Dynamics 365

PowerPoint

Bluebeam

Box

CRM systems

Job description

Job details:

Project Administrator (Construction) Hybrid

Salary: $60,000 - $65,000 per year

Location: White Plains, NY | Hybrid

A bit about us:

Nationally Recognized Top Ranked Engineering Consulting Firm specializing in Architecture, Engineering, and Construction (AEC)

Why join us?

• Competitive salary commensurate with experience.
• Hybrid Schedule
• Healthy Work/Life Balance
• Comprehensive benefits package, including health, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Opportunities for professional development and continuing education.
• Supportive and collaborative work environment focused on innovation and excellence.

Job Details

Project Administrator (Construction) - White Plains, NY | Hybrid

We are seeking an organized and detail-oriented Project Administrator to support construction and real estate consulting projects from initial setup through final delivery. This position works closely with project teams, clients, and outside stakeholders to keep projects organized, accurate, and on schedule.

Duties

• Set up new projects, maintain electronic files, and enter project information into CRM/project-management systems.
• Review contracts and client requirements to identify project-specific guidelines and deliverables.
• Coordinate site visits, request documentation, track deadlines, and communicate with clients and project teams.
• Conduct basic property and government research and organize supporting project documentation.
• Assist with report preparation, including formatting content, photographs, spreadsheets, and other supporting materials.
• Proofread and quality-check reports for accuracy, consistency, grammar, and formatting.
• Prepare final PDF deliverables and distribute documentation to appropriate parties.
• Generate and submit project invoices.
• Provide general administrative and office support as needed.

Qualifications

• Strong organizational skills with exceptional attention to detail.
• Excellent written communication, proofreading, editing, and formatting abilities.
• Ability to manage multiple projects, clients, deadlines, and changing priorities simultaneously.
• Professional communication skills when interacting with clients and outside parties.
• Comfortable conducting online and telephone research.
• Able to work independently while collaborating effectively with project teams.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Experience with Teams, Dynamics 365, PowerPoint, Bluebeam, or Box is a plus.
• High school diploma or equivalent required.
• Flexibility to work occasional overtime when project demands require it.

Schedule

Hybrid - 2 days in office / 3 days remote

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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