Construction Project Administrator & Billing Specialist

American Fence Company, Inc.; Houston (TX); On-site; USD 39,000 - 50,000; Full time

Benefits offered by this job

Group Medical Insurance with Rx

Dental Insurance

Life Insurance

Voluntary AD&D Insurance

Short and Long Term Disability

Company Paid Holidays

Paid Time Off

401k with company match

Employee Discounts

Job summary

American Fence Company, Inc. in Houston, Texas is seeking a Construction Office Administrator to provide essential administrative, financial, and operational support for active construction projects.

The role works closely with Project Managers, Branch Managers, Sales, Finance, subcontractors, and customers to ensure accurate documentation, timely invoicing, and compliant project records through project closeout.

Qualifications

• 3+ years of administrative experience in construction or related field.
• Working knowledge of construction project processes and documentation.
• Experience in Construction Contract Administration helpful.

Responsibilities

• Serve as the primary administrative resource for assigned projects, ensuring documentation, billing and records are accurate.
• Support Project Managers from project initiation through closeout.
• Prepare, process, and maintain project documentation, including contracts, PO's, change orders and subcontracts.
• Maintain complete and organized project files, ensuring documentation is accurate and accessible.
• Track project milestones, documentation requirements, and closeout activities.
• Coordinate with customers, subcontractors, vendors and internal departments.
• Assist with subcontractor documentation, pay applications, lien waivers, and closeout requirements.
• Monitor documentation for compliance with policies and regulations.
• Prepare and process customer invoices, AIA billings, and progress payment applications.
• Coordinate billing activities with Project Managers for timely invoicing.
• Monitor AR and assist with collections.

Skills

Typing by touch

Microsoft Office proficiency

Education

GED or High School Diploma

Associate's Degree in Business

Tools

JD Edwards E1

Job description

American Fence Company, Inc. in Houston, Texas is seeking a Construction Office Administrator to provide essential administrative, financial, and operational support for active construction projects.

The role works closely with Project Managers, Branch Managers, Sales, Finance, subcontractors, and customers to ensure accurate documentation, timely invoicing, and compliant project records through project closeout.