Project Administrator - Construction

American Fence Company, Inc.

Houston (TX)

On-site

USD 39,000 - 50,000

Full time

11 days ago

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Group Medical Insurance with Rx

Dental Insurance

Life Insurance

Voluntary AD&D Insurance

Short and Long Term Disability

Company Paid Holidays

Paid Time Off

401k with company match

Employee Discounts

Job summary

American Fence Company, Inc. in Houston, Texas is seeking a Construction Office Administrator to provide essential administrative, financial, and operational support for active construction projects.

The role works closely with Project Managers, Branch Managers, Sales, Finance, subcontractors, and customers to ensure accurate documentation, timely invoicing, and compliant project records through project closeout.

Qualifications

3+ years of administrative experience in construction or related field.
Working knowledge of construction project processes and documentation.
Experience in Construction Contract Administration helpful.

Responsibilities

Serve as the primary administrative resource for assigned projects, ensuring documentation, billing and records are accurate.
Support Project Managers from project initiation through closeout.
Prepare, process, and maintain project documentation, including contracts, PO's, change orders and subcontracts.
Maintain complete and organized project files, ensuring documentation is accurate and accessible.
Track project milestones, documentation requirements, and closeout activities.
Coordinate with customers, subcontractors, vendors and internal departments.
Assist with subcontractor documentation, pay applications, lien waivers, and closeout requirements.
Monitor documentation for compliance with policies and regulations.
Prepare and process customer invoices, AIA billings, and progress payment applications.
Coordinate billing activities with Project Managers for timely invoicing.
Monitor AR and assist with collections.

Skills

Typing by touch

Microsoft Office proficiency

Education

GED or High School Diploma

Associate's Degree in Business

Tools

JD Edwards E1

Job description

American Fence Company, Inc.

Location Houston

State/Territory Texas

American Fence Company is hiring a Construction Office Administrator. Pay range is $28.00 - $36.00/hour DOE. provides administrative, financial, and operational support for construction projects while assisting with branch operations as needed. Working closely with Project Managers, Branch Managers, Sales, Finance, subcontractors, and customers, this position helps ensure projects are accurately documented, properly billed, compliant with company requirements, and completed efficiently. The Project Administrator serves as the primary administrative resource for assigned projects by maintaining project records, coordinating documentation, supporting billing and collections, and providing administrative support to branch operations.

About Us:

American Fence Company , founded in 1948, is one of the largest installer of rental and permanent fence that is focused on future growth. We provide a high quality of fencing solutions by valuing our employees which has resulted in average tenure of 9 years of employment.

Overview of Duties:

Project Administration

Serve as the primary administrative resource for assigned projects, ensuring project documentation, billing, and records remain accurate and current throughout the project lifecycle.
Support Project Managers from project initiation through closeout.
Prepare, process, and maintain project documentation, including contracts, purchase orders, change orders, subcontracts, and project correspondence.
Maintain complete and organized project files, ensuring documentation is accurate, current, and readily accessible.
Track project milestones, documentation requirements, and closeout activities.
Coordinate with customers, subcontractors, vendors, and internal departments to support successful project execution.
Assist with subcontractor documentation, pay applications, lien waivers, and project closeout requirements.
Monitor project documentation to ensure compliance with company policies, customer requirements, and applicable regulations.

Project Billing and Financial Administration

Prepare and process customer invoices, AIA billings, and progress payment applications.
Coordinate billing activities with Project Managers to ensure timely and accurate invoicing.
Monitor accounts receivable and assist with collection activities in accordance with company procedures.
Maintain accurate records of customer communications and payment activity.
Assist with subcontractor payment documentation and lien release processing.
Support project financial reporting and documentation.
Assist with certified payroll documentation, as required.

Branch Administrative Support

Provide administrative support for RAF Operations.
Prepare daily deposits and reconcile cash receipts.
Process customer payments, including checks, cash and credit card transactions.
Coordinate new employee onboarding, safety documentation, and Human Resources paperwork.
Collect approved employee timecards and submit payroll documentation.
Prepare and submit required end-of-day (EOD) and end-of-month (EOM) reports and documentation to Corporate within established deadlines.
Maintain organized office and project filing systems.
Provide general administrative support to the Branch Manager and project teams, as needed.
Perform other administrative duties as assigned.

Education:

High School Graduate or General Education Degree (GED): Required

Associate's Degree (two year college or technical school) Preferred, Field of Study: Business

Experience:

3+ plus years of experience in of administrative experience in construction, project administration, or a related industry
Working knowledge of construction project processes and documentation preferred.
Experience in Construction Contract Administration helpful

Computer Skills:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and business management software.
Typing by touch
Prior experience using JD Edwards E1 software helpful

Certifications & Licenses: