Construction Project Administrator & Billing Specialist

QLM, Skilled Staffing Solutions

Houston (TX)

On-site

USD 52,000 - 72,000

Full time

14 days+

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Job summary

Quality Labor Management (QLM) in Houston, TX, seeks a Project Administrator to provide administrative, financial, and operational support for complex construction projects. You will work closely with Project Managers and Branch Managers to document contracts, change orders, and billing from initiation through closeout.

The ideal candidate has 3+ years in construction administration, an associate degree or equivalent, and strong skills in MS Office.

Qualifications

Associate degree or equivalent work experience in related field.
3+ years admin experience in construction or project administration.
Experience with project billing, accounts receivable, documentation, and general office administration.
MS Office proficiency and familiarity with business management software.

Responsibilities

Serve as the primary administrative resource for assigned projects, ensuring documentation, billing, and records are accurate and current throughout the project lifecycle.
Support Project Managers from project initiation through closeout.
Prepare, process, and maintain project documentation, including contracts, purchase orders, change orders, subcontracts, and project correspondence.
Maintain complete and organized project files, ensuring documentation is accurate, current, and readily accessible.
Track project milestones, documentation requirements, and closeout activities.
Coordinate with customers, subcontractors, vendors, and internal departments to support successful project execution.
Assist with subcontractor documentation, pay applications, lien waivers, and project closeout requirements.
Monitor project documentation to ensure compliance with company policies, customer requirements, and applicable regulations.