Construction Project Admin & Billing Specialist

Davis Developments Inc; Houston (TX); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401(k) savings plan

Company paid life insurance

Paid time off

Training opportunities

Apparel store allowance

Job summary

Davis Development is seeking a Project Administrator to provide essential back-office support for Project Managers on multiple luxury apartment projects. You will manage contracts, purchase orders, change orders, and documentation, ensuring compliance and timely processing of payments.

Ideal candidates have 3 years in construction support, strong organizational and customer service skills, and proficiency with Microsoft Office. This role is on-site in Houston with competitive benefits.

Qualifications

• 3 years of experience providing support in the construction industry, specifically accounts payable.
• Experience with AIA contract documents is preferred.
• Strong organizational skills and ability to manage multiple projects.
• Ability to meet tight deadlines and follow instructions independently.
• Excellent customer service skills and communication abilities.
• Proficient in Microsoft Office and related tools.

Responsibilities

• Create and maintain project files for multiple projects.
• Support the Project Manager by maintaining contracts, PO, change orders, and documentation.
• Manage insurance certificates and subcontractor documents for compliance.
• Process subcontractor draws and supplier invoices weekly with correct cost codes.
• Support field staff with orders and communications.
• Maintain PO/contract logs and forward signed docs to Field Supervisor.
• Assist with budgeting for labor and material costs to meet project budgets.
• Gather warranties and close-out documents from subcontractors
• Mail out Notice of Commencements to vendors on request.
• Establish and maintain communications with vendors and subcontractors.
• Organize and complete project paperwork and monthly reports.

Skills

Accounts payable

AIA contracts

Organizational skills

Customer service

Independent work

Tools

Microsoft Office

Job description

Davis Development is seeking a Project Administrator to provide essential back-office support for Project Managers on multiple luxury apartment projects. You will manage contracts, purchase orders, change orders, and documentation, ensuring compliance and timely processing of payments.

Ideal candidates have 3 years in construction support, strong organizational and customer service skills, and proficiency with Microsoft Office. This role is on-site in Houston with competitive benefits.