Project Administrator

Columbia Construction Company; Reading, Northern (MA, KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Columbia Construction Company is seeking a detail‑oriented Project Administrator to support our Project Management teams in delivering construction projects from start to finish. You will help with contract administration, subcontractor coordination, insurance compliance, and project documentation, ensuring records, submittals, RFIs, and closeout materials are accurate and on time.

This role rewards organized professionals who collaborate across teams and contribute to the Columbia Way of

Qualifications

• Must be highly organized with strong attention to detail.
• Excellent written and verbal communication and collaboration.
• Proficiency in Microsoft Office and project documentation tools.

Responsibilities

• Support contract administration and risk transfer activities.
• Coordinate subcontractor documentation, insurance, and exhibits.
• Assist owner contract administration related to insurance and builder's risk.
• Manage project documentation, including submittals and RFIs.
• Assist with O&M manuals, as-built drawings, and closeout materials.
• Maintain up-to-date project records and notify teams of outstanding items.
• Process lien waivers and subcontractor requisitions.
• Order plans and specifications as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Microsoft Office

Multitasking

Tools

Microsoft Office

Job description

Description

Join our team and play a key role in supporting the successful delivery of construction projects from start to finish. As a Project Administrator, you will partner closely with our Project Management teams to help keep projects organized and moving forward by supporting contract administration, subcontractor coordination, insurance compliance, project documentation, and closeout activities.

This role is ideal for someone who is highly organized, detail-oriented, and enjoys collaborating with project teams to ensure critical information is tracked, maintained, and communicated effectively throughout the life of a project.

Responsibilities include:

• Work closely with Project Management teams to support contractual risk transfer and project administration activities.
• Support subcontractor administration, including contract execution, insurance compliance, and required documentation.
• Assist with owner contract administration related to insurance, builder’s risk, and contract exhibits.
• Support project documentation management including submittals and RFIs
• Assist with compiling and preparing O+M manuals, as-built drawings, and project closeout materials.
• Maintain up-to-date project records and ensure project teams are informed of outstanding subcontracts, certificates of insurance, and closeout requirements.
• Process partial and final owner lien waivers for monthly requisitions.
• Assist with collecting partial and final subcontractor lien waivers, sub-subcontractor lien waivers, and union letters.
• Assist with collecting monthly subcontractor requisitions and invoices.
• Process final subcontractor lien waiver releases.
• Assist with ordering plans and specifications from printing companies.
• Perform other related duties as needed.
• Drive and be an active participant in the Columbia Way by contributing to a collaborative culture where employees are encouraged to share ideas, support one another, and take ownership of their work.

$60,000 - $80,000

Requirements

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and maintain accurate records.
• Strong communication skills and ability to collaborate effectively with project teams and subcontractors.
• Proficiency with Microsoft Office applications or similar software.
• 2+ years’ administration experience supporting project teams, administrative functions, or similar roles preferred.
• Experience in the AEC industry or construction environment preferred.