Construction Project Administrator

EMCOR Group; Hilliard (OH); Hybrid; USD 38,000 - 52,000; Full time

Job summary

S.A. Comunale in Columbus, OH, is seeking an Administrative Assistant to provide essential clerical, purchasing, inventory, and accounting support for the Columbus Branch. You will contribute to project-based work and project a professional image through in-person and phone interactions.

The role requires a high school diploma, 3+ years of admin experience, and strong MS Office skills, especially Excel. Prior construction industry exposure is a plus, and the position involves coordinating with

Qualifications

• High School Diploma or GED is required.
• 3+ years of administrative experience is required.
• Previous construction industry experience is a plus.
• Proven knowledge of Microsoft Office Software (i.e., Word, PowerPoint, and particularly Excel) is required.
• Knowledge of general office machines and telephone systems is required.
• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
• Building positive working relationships with multiple levels of employees and management is required.
• Demonstrating integrity and professionalism is required.
• Excellent organizational skills is required.
• Ability to follow-up on tasks and assignments in a timely manner is required.
• Excellent written and verbal communications skills are required.
• Ability to work with minimal supervision is required.

Responsibilities

• Price and order misc. material (i.e. Backflow, Sprinkler Heads, Brass Items)
• Process and create purchase orders for contract jobs.
• Track all permits for contract jobs, including preparing them for submittal to the appropriate city and General Contractors.
• Create and maintain various office records such as Permit Tracker.
• Ensure all permit drawings get to the appropriate jobsite in a timely manner.
• Schedule of inspections for contract jobs.
• Assist with the scheduling of branch manpower.
• Assist with general accounting functions (billings, accounts receivable, accounts payable).
• Responsible for WIP process.
• Create, update, and distribute various reports including the operations report, manpower report, design log, fire pump log.
• Collaborate with the corporate office Safety Department on Toolbox Talks for all field employees – track and collect all needed information to hand over.
• Assist in following-up with the 1-week look ahead.
• Assist with the various meeting notes, as needed.
• Assist with scheduling all meetings.
• Assist Project Managers as needed.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.

Skills

Administrative experience

MS Office

Excel

Communication skills

Teamwork

Discretion

Education

High School Diploma or GED

Tools

Microsoft Word

PowerPoint

Office equipment

Job description

S.A. Comunale in Columbus, OH, is seeking an Administrative Assistant to provide essential clerical, purchasing, inventory, and accounting support for the Columbus Branch. You will contribute to project-based work and project a professional image through in-person and phone interactions.

The role requires a high school diploma, 3+ years of admin experience, and strong MS Office skills, especially Excel. Prior construction industry exposure is a plus, and the position involves coordinating with