Construction Project Coordination Specialist

S. A. Comunale Co., Inc.; Hilliard (OH); On-site; USD 38,000 - 60,000; Full time

Job summary

S.A. Comunale Co., Inc. is seeking an efficient administrative professional to support the Columbus Branch.

You will handle clerical tasks, purchasing, inventory, and accounting responsibilities, ensuring a professional image in person and over the phone. This, along with project-based work, contributes to smooth branch operations. The role requires strong Microsoft Office skills, 3+ years of admin experience, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• High School Diploma or GED is required.
• 3+ years of administrative experience is required.
• Previous construction industry experience is a plus.
• Proven knowledge of Microsoft Office Software (Word, PowerPoint, Excel) is required.
• Knowledge of general office machines and telephone systems is required.
• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
• Building positive working relationships with multiple levels of employees and management is required.
• Excellent organizational skills is required.
• Ability to follow-up on tasks and assignments in a timely manner is required.
• Excellent written and verbal communications skills are required.
• Ability to prioritize in a fast paced multi-task environment is required.
• Ability to perform basic business mathematical functions is required.
• Ability to work with minimal supervision is required.
• Ability to work effectively in a team environment is required.
• Complying with all operating policies, procedures, executed Plans, and Programs is required.

Responsibilities

• Price and order miscellaneous materials (e.g., Backflow, Sprinkler Heads, Brass Items).
• Process and create purchase orders for contract jobs.
• Track all permits for contract jobs, including preparing them for submittal to the city and General Contractors.
• Create and maintain various office records such as Permit Tracker.
• Ensure all permit drawings get to the appropriate jobsite in a timely manner.
• Schedule inspections for contract jobs.
• Assist with scheduling branch manpower.
• Assist with general accounting functions (billings, accounts receivable, accounts payable).
• Responsible for WIP process.
• Create, update, and distribute reports including the operations, manpower, design, and fire pump logs.
• Collaborate with Safety on Toolbox Talks for field employees; collect needed information.
• Assist in following up with the 1-week look ahead.
• Assist with meeting notes and scheduling.
• Assist Project Managers as needed.
• Perform general clerical duties (photocopying, faxing, mailing, filing, scheduling).

Skills

Administrative experience

Microsoft Office

Excel

Communication

Organizational skills

Team collaboration

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

S.A. Comunale Co., Inc. is seeking an efficient administrative professional to support the Columbus Branch.

You will handle clerical tasks, purchasing, inventory, and accounting responsibilities, ensuring a professional image in person and over the phone. This, along with project-based work, contributes to smooth branch operations. The role requires strong Microsoft Office skills, 3+ years of admin experience, and the ability to manage multiple priorities in a fast-paced environment.