Construction Project Admin: Streamline Commercial Builds

The Contractor Consultants; Hauppauge (NY); On-site; USD 68,000 - 76,000; Full time

Job summary

The Contractor Consultants in Hauppauge, NY is seeking a Construction Project Administrator to support our project management team by keeping contracts, drawings, and financial documents organized and compliant.

This full-time role offers a competitive base salary and benefits, with a collaborative environment that values precision and timely communication across internal teams and vendors.

Qualifications

• 3 years of administrative experience in a construction office.
• High School Diploma or GED equivalent.
• Proficient with spreadsheets, MS Office, digital communication and internet research.

Responsibilities

• Prepare and track essential contract documents including subcontract agreements, purchase orders, and change orders.
• Review and process vendor expenses, tax-exempt certificates, and certified payroll documents for active projects.
• Maintain logs for submittals, RFIs, bulletins, addendums, and updated construction drawings.
• Verify certificate of insurance validity and confirm full execution of all required project contracts.
• Assemble comprehensive project close-out packages, including as-built drawings, owner manuals, and warranty letters.
• Assist leadership with bid preparations, letters of intent, contract award letters, and preliminary meeting minutes.

Skills

Administrative experience

MS Office

Communication skills

Organization

Education

High School Diploma

Tools

Procore

Sage Intacct

Job description

The Contractor Consultants in Hauppauge, NY is seeking a Construction Project Administrator to support our project management team by keeping contracts, drawings, and financial documents organized and compliant.

This full-time role offers a competitive base salary and benefits, with a collaborative environment that values precision and timely communication across internal teams and vendors.