Construction Administrator: Streamline Projects & Contracts

Flaherty-; Indianapolis (IN); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Dental Insurance

401k with match

Paid Time Off

Parental Leave

Life Insurance

Training & Certifications

Employee Referral Program

Company Events

Volunteer Opportunities

Job summary

Flaherty & Collins Construction in Indianapolis is seeking a Construction Administrator to keep projects organized, manage contracts, invoices, and project docs from groundbreaking through closeout. You’ll coordinate subcontracts, vendor onboarding, pay applications, and monthly draw processes while ensuring compliance with accounting and document control.

You will collaborate with project managers and teams to improve processes, maintain records, and support project success in a fast-paced

Qualifications

• Bachelor’s degree in business administration or 5+ years of executive administrative experience.
• Experience in construction administration, project coordination, or accounting support.
• Proficiency with Microsoft Office; Excel, Word, Outlook.
• Familiarity with Procore, Viewpoint, or AIA documents is a plus.

Responsibilities

• Prepare and manage subcontracts, service agreements, purchase orders, and change orders.
• Coordinate vendor onboarding, including W-9 collection, insurance certificates, and compliance tracking.
• Process project-related invoices, ensuring accurate coding and supporting documentation.
• Review subcontractor pay applications, lien waivers, and payment documentation for completeness and accuracy.
• Support monthly draw processes and coordinate payment tracking activities.
• Assist with certified payroll administration when required.
• Maintain vendor records and perform periodic audits to ensure accurate information.
• Work closely with Project Managers to prepare and distribute weekly project status reports.
• Coordinate project documentation and administrative activities throughout the project lifecycle.
• Attend project meetings, capture meeting minutes, and distribute follow-up action items.
• Collaborate with construction, accounting, and administrative teams to improve processes.

Skills

Microsoft Office

Excel

Word

Outlook

Education

Bachelor’s degree in business administration

Tools

Procore

Viewpoint

AIA Contract Documents

Job description

Flaherty & Collins Construction in Indianapolis is seeking a Construction Administrator to keep projects organized, manage contracts, invoices, and project docs from groundbreaking through closeout. You’ll coordinate subcontracts, vendor onboarding, pay applications, and monthly draw processes while ensuring compliance with accounting and document control.

You will collaborate with project managers and teams to improve processes, maintain records, and support project success in a fast-paced