Construction Project Administrator - Billing & Documentation Pro

Paycom - ATS; Portland (OR); On-site; USD 60,000 - 75,000; Full time

Job summary

Schuff Steel is seeking a detail-oriented Project Administrator to support Project Managers and teams in coordinating project requirements, job scope, and client contracts. The role focuses on document flow, billing support, lien releases, subcontractor coordination, and contract routing, with travel as needed and a climate-controlled office environment.

This position requires 2+ years in construction project support, strong organizational and written communication skills, and proficiency with

Qualifications

• 2+ years in a field construction role supporting project management teams.
• In-depth knowledge of project lien release documents.
• Proven time management, written communication, and workplace organization.

Responsibilities

• Complete AIA documents for customer billing on a monthly basis.
• Creates and submits timely billings and necessary supporting documentation.
• Monitors the status of invoices and payments in connection with Accounting Dept.
• Coordinates subcontractor and vendor pay applications and related lien releases.
• Provides necessary administrative support to the Project Management teams as related to documentation distribution, copying, filing and maintenance of necessary hard copy and electronic files.
• Assists Contracts Department in the routing of contracts and change orders.
• Prepare close-out documents as needed.
• Arrange for travel reservations and temporary living accommodations for personnel.
• Distribute necessary documents to appropriate personnel.
• Send collection notices when needed and required.
• Distribute preliminary notices for related projects.
• Maintains documentation and file keeping for management and project records.
• Process contracts and change orders accordingly.
• Distribute and handle necessary bond information and consent of sureties.
• Monitor and ensure that the company complies with all insurance requirements for each project.

Skills

Time management

Written communication

Organizational skills

Attention to detail

Education

HS Diploma or equivalent

Tools

MS Office 365

MS Windows 10

Contract Manager

Primavera Scheduling

Fabtrol

Tekla

Job description

Schuff Steel is seeking a detail-oriented Project Administrator to support Project Managers and teams in coordinating project requirements, job scope, and client contracts. The role focuses on document flow, billing support, lien releases, subcontractor coordination, and contract routing, with travel as needed and a climate-controlled office environment.

This position requires 2+ years in construction project support, strong organizational and written communication skills, and proficiency with