Construction Project Administrator

The Contractor Consultants; Hauppauge (NY); On-site; USD 68,000 - 76,000; Full time

Job summary

The Contractor Consultants in Hauppauge, NY is seeking a Construction Project Administrator to support our project management team by keeping contracts, drawings, and financial documents organized and compliant.

This full-time role offers a competitive base salary and benefits, with a collaborative environment that values precision and timely communication across internal teams and vendors.

Qualifications

• 3 years of administrative experience in a construction office.
• High School Diploma or GED equivalent.
• Proficient with spreadsheets, MS Office, digital communication and internet research.

Responsibilities

• Prepare and track essential contract documents including subcontract agreements, purchase orders, and change orders.
• Review and process vendor expenses, tax-exempt certificates, and certified payroll documents for active projects.
• Maintain logs for submittals, RFIs, bulletins, addendums, and updated construction drawings.
• Verify certificate of insurance validity and confirm full execution of all required project contracts.
• Assemble comprehensive project close-out packages, including as-built drawings, owner manuals, and warranty letters.
• Assist leadership with bid preparations, letters of intent, contract award letters, and preliminary meeting minutes.

Skills

Administrative experience

MS Office

Communication skills

Organization

Education

High School Diploma

Tools

Procore

Sage Intacct

Job description

Construction Project Administrator — Drive Commercial and Industrial Operations

Job Overview

• Salary/Pay Rate: $68,000 – $76,000 (Based on Experience).
• Location: Hauppauge, NY.
• Job/Employment Type: Full Time.
• Mandatory Licences & Certifications: None Required.

The Opportunity

You will serve as a vital operational anchor, managing all critical administrative frameworks alongside our project management team. This role empowers you to keep complex commercial builds organized, compliant, and moving forward efficiently. You will play an active role in maintaining project file integrity while directly contributing to company success.

How You Will Make an Impact

• Prepare and track essential contract documentation including subcontract agreements, purchase orders, and change orders.
• Review and process vendor expenses, tax-exempt certificates, and certified payroll documents for active projects.
• Maintain logs for submittals, RFIs, bulletins, addendums, and updated construction drawings.
• Verify certificate of insurance validity and confirm full execution of all required project contracts.
• Assemble comprehensive project close-out packages, including as-built drawings, owner manuals, and warranty letters.
• Assist leadership with bid preparations, letters of intent, contract award letters, and preliminary meeting minutes.

Required Qualifications & Experience

• 3 years of administrative experience directly within a construction office environment.
• High School Diploma or GED equivalent.
• Demonstrated history working successfully within a fast-paced, high-volume office setting.
• Proven proficiency with spreadsheets, MS Office products, digital communication tools, and internet research.
• Superior written, verbal, and digital communication capabilities paired with exceptional organizational skills.

Preferred Qualifications & Experience

• Advanced proficiency with industry-specific construction software, preferably Procore and Sage Intacct.
• Background handling complex commercial and industrial subcontract documentation and compliance tracking.
• Proven ability to multi-task, prioritize demanding workloads, and solve problems independently.

Compensation & Benefits

• Competitive annual base salary commensurate with experience.
• Comprehensive medical insurance plans.
• Paid Time Off including holidays, vacation, and sick leave.
• 401(k) Retirement Savings Program options with employer matching contributions.
• Collaborative, entrepreneurial work culture with direct visibility to leadership.

About Us

We are a growing leader in general construction, specializing in unique commercial and industrial projects. We foster a supportive environment rooted in long-term partnerships, where hard work is recognized and careers are built through excellence and collaboration.

We are an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.