Project Manager Assistant - Commercial Construction

Atlantic Constructors Inc.; Suffolk (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

No-cost Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Health Savings Plan

Wellness Programs

Job summary

Atlantic Constructors is seeking a detail‑oriented Administrative Assistant to support the Suffolk industrial department and project management team. You will help prepare reports, track invoices, coordinate scheduling and procurement tasks to ensure on‑time, on‑budget project delivery.

The role requires 2‑3 years of construction admin experience, a high school diploma, strong Excel skills, and excellent communication.

Qualifications

• 2–3 years of administrative experience in a construction environment
• Proficient with Microsoft Office, especially Excel
• Excellent written and oral communication skills
• Detail-oriented and highly organized
• Able to pass post-offer pre-employment checks

Responsibilities

• Assist with preparing reports, letters, and submittals
• Track, receive and process invoices for payment on equipment, material and job costs
• Coordinate scheduling of personnel, materials, sub-contractors and equipment
• Issue purchase orders and provide administrative support to account managers
• Coordinate resources for projects and assist with project setup and reviews

Job description

At ACI we build our company and our culture not by counting people, but by making our people count!

Atlantic Constructors is seeking dynamic, motivated, career minded individuals to join our expanding team! Atlantic Constructors has been recognized as an industry leader in the Mid-Atlantic Region for over 50 years.

Benefits:

• $0.00 COST FOR MEDICAL, DENTAL, SHORT TERM DISABILITY & LIFE INSURANCE (EMPLOYEE ONLY) COVERAGE!
• Dental Insurance Plan
• Vision Insurance Plan
• 401(K) Retirement Plan with Generous Company Matching
• Health Savings Plan with Generous Company Matching
• Wellness Programs

Atlantic Constructors offers competitive benefits, for more information check out our comprehensive list on our website. ACIBuilds.com

Summary/Objective:

Provides overall administrative support to the Suffolk industrial department as well as providing assistance to the project management team. Assists the Project Manager and Superintendents with the daily management, supervision, coordination, and successful completion of the project(s) to meet time and cost objectives with respect to contracting, scheduling, estimating, bidding, and contract administrative functions.

Essential Functions:

• Assist with preparing reports, excel documents, letters, making copies and submittals
• Track, receive and process invoices for payment on equipment, material and various job costs
• Assist with scheduling personnel, materials, sub-contractors and equipment based on project needs, skill sets and availability
• Issue purchase orders as requested
• Provides administrative support to account managers
• Coordinate resources for projects
• Equipment ordering, tracking and delivery of field materials
• Prepare proposals, presentations and bid documents
• Setup new jobs for review and execution
• Answer the phone to assist customers and technicians
• Assist with identifying and establishing process, standard operating procedures and controls
• Assist with scheduling delivery of finished product between fabrication shop and customer sites
• Schedule training to meet ACI and customer requirements
• Perform other duties as assigned

Supervisory Responsibility: No

Required:

• 2-3 years' administrative experience in a construction environment; or equivalent combination of education and experience
• HS diploma, or GED equivalent
• Comprehensive understanding of business, financial management, and accounting principles
• Proficient with Microsoft office Suite, must possess strong excel skills
• Excellent written and oral communication skills
• Detail-oriented and highly organized
• Able to multi-task, work with minimal supervision, follow written and oral instructions, show attention to detail, demonstrate problem-solving skills and use simple math
• Able to pass post-offer pre-employment drug screen and satisfactorily complete additional background checks, as required (i.e. DMV, criminal history)
• Must adhere to all company policy and procedures
• Available to work assigned

The work environment and physical demands required would be representative of those that must be met by an employee to successfully perform the essential functions of this job, and may include, but is not limited to the following:

Work Environment:

• Most work will be performed in a professional office environment and will routinely using standard office equipment
• This position may require visits to construction sites

Physical Demands:

• This role routinely uses standard office equipment such as computers, phones, photocopier, filing and fax machines
• Ability to occasionally lift and carry up to 45 lbs.

Travel:

• May require infrequent travel or job assignment in/around Virginia area.

Preferred:

• Prior military experience
• HS diploma or GED equivalent
• Forklift Experience

Visit us at www.acibuilds.com for more information!

Final compensation will be determined based on applicable experience, education, licensure, skills, and other relevant factors

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

An Equal Opportunity/Affirmative Action Employer