Project Manager Assistant - Commercial Construction

Atlantic Constructors, Inc.; Suffolk (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

Atlantic Constructors, Inc. in Suffolk, VA, is seeking an organized Administrative Assistant to support the industrial department and project management team. You will help with reports, invoicing, scheduling, and procurement to keep projects on time and within budget.

Requires 2–3 years of construction office experience, HS diploma or GED, strong MS Office and Excel skills, excellent communication, and the ability to multi-task with minimal supervision.

Qualifications

• 2-3 years of administrative experience in a construction environment or equivalent
• HS diploma or GED equivalent
• Understanding of business, financial management and accounting principles
• Proficient with Microsoft Office, strong Excel skills
• Excellent written and oral communication skills
• Detail-oriented and highly organized
• Able to multi-task, work with minimal supervision, follow instructions and perform basic math
• Able to pass post-offer drug screen and background checks

Responsibilities

• Assist with preparing reports, Excel documents, letters, and submittals
• Track, receive and process invoices for payment on equipment, material and various job costs
• Assist with scheduling personnel, materials, subcontractors and equipment based on project needs
• Issue purchase orders as requested
• Provide administrative support to account managers
• Coordinate resources for projects
• Equipment ordering, tracking and delivery of field materials
• Prepare proposals, presentations and bid documents
• Set up new jobs for review and execution
• Answer phones to assist customers and technicians
• Identify and establish SOPs and controls
• Schedule delivery of finished products between fabrication shop and customer sites
• Schedule training to meet company and customer requirements
• Perform other duties as assigned

Skills

Microsoft Office

Excel

Communication skills

Attention to detail

Time management

Education

HS diploma or GED

Tools

Microsoft Office Suite

Excel

Job description

• Issue purchase orders as requested

At ACI we build our company and our culture not by counting people, but by making our people count!

Atlantic Constructors is seeking dynamic, motivated, career minded individuals to join our expanding team! Atlantic Constructors has been recognized as an industry leader in the Mid-Atlantic Region for over 50 years.

Benefits

• $0.00 COST FOR MEDICAL, DENTAL, SHORT TERM DISABILITY & LIFE INSURANCE (EMPLOYEE ONLY) COVERAGE!
• Dental Insurance Plan
• Vision Insurance Plan
• 401(K) Retirement Plan with Generous Company Matching
• Health Savings Plan with Generous Company Matching
• Wellness Programs

Atlantic Constructors offers competitive benefits, for more information check out our comprehensive list on our website. ACIBuilds.com

Summary/Objective

Provides overall administrative support to the Suffolk industrial department as well as providing assistance to the project management team. Assists the Project Manager and Superintendents with the daily management, supervision, coordination, and successful completion of the project(s) to meet time and cost objectives with respect to contracting, scheduling, estimating, bidding, and contract administrative functions.

Essential Functions

• Assist with preparing reports, excel documents, letters, making copies and submittals
• Track, receive and process invoices for payment on equipment, material and various job costs
• Assist with scheduling personnel, materials, sub-contractors and equipment based on project needs, skill sets and availability
• Issue purchase orders as requested
• Provides administrative support to account managers
• Coordinate resources for projects
• Equipment ordering, tracking and delivery of field materials
• Prepare proposals, presentations and bid documents
• Setup new jobs for review and execution
• Answer the phone to assist customers and technicians
• Assist with identifying and establishing process, standard operating procedures and controls
• Assist with scheduling delivery of finished product between fabrication shop and customer sites
• Schedule training to meet ACI and customer requirements
• Perform other duties as assigned

Supervisory Responsibility: No

Required

• 2-3 years' administrative experience in a construction environment; or equivalent combination of education and experience
• HS diploma, or GED equivalent
• Comprehensive understanding of business, financial management, and accounting principles
• Proficient with Microsoft office Suite, must possess strong excel skills
• Excellent written and oral communication skills
• Detail-oriented and highly organized
• Able to multi-task, work with minimal supervision, follow written and oral instructions, show attention to detail, demonstrate problem-solving skills and use simple math
• Able to pass post-offer pre-employment drug screen and satisfactorily complete additional background checks, as required (i.e. DMV, criminal history)
• Must adhere to all company policy and procedures
• Available to work assigned

Work Environment

The work environment and physical demands required would be representative of those that must be met by an employee to successfully perform the essential functions of this job, and may include, but are not limited to the following:

• Most work will be performed in a professional office environment and will routinely using standard office equipment
• This position may require visits to construction sites

Physical Demands

• This role routinely uses standard office equipment such as computers, phones, photocopier, filing and fax machines
• Ability to occasionally lift and carry up to 45 lbs.

Travel

• May require infrequent travel or job assignment in/around Virginia area.

Preferred

• Prior military experience
• HS diploma or GED equivalent
• Forklift Experience

Visit us at www.acibuilds.com for more information!

Final compensation will be determined based on applicable experience, education, licensure, skills, and other relevant factors

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

An Equal Opportunity/Affirmative Action Employer