Project Manager Assistant - Commercial Construction

National Association of Women in Construction; Suffolk, Northern (VA, KY); Hybrid; USD 38,000 - 56,000; Full time

Job summary

Atlantic Constructors, Inc. in Suffolk, VA is seeking an organized administrative professional to support the Suffolk industrial department and assist the project management team with daily contracting, scheduling and documentation.

Requires 2–3 years of construction admin experience, a HS diploma or GED, strong Excel and MS Office skills, excellent written and verbal communication, and the ability to multi-task with attention to detail. On-site work and occasional site visits may be required.

Qualifications

• 2-3 years of administrative experience in a construction environment or equivalent
• HS diploma, or GED equivalent
• Comprehensive understanding of business, financial management, and accounting principles
• Proficient with Microsoft Office Suite, must possess strong Excel skills
• Excellent written and oral communication skills
• Detail-oriented and highly organized
• Able to multi-task, work with minimal supervision, follow written and oral instructions, and perform basic math
• Able to pass post-offer pre-employment drug screen and background checks as required
• Must adhere to all company policy and procedures
• Available to work assigned

Responsibilities

• Assist with preparing reports, Excel documents, letters, copies, and submittals
• Track, receive and process invoices for payment on equipment, material and various job costs
• Assist with scheduling personnel, materials, subcontractors and equipment
• Issue purchase orders as requested
• Provide administrative support to account managers
• Coordinate resources for projects
• Equipment ordering, tracking and delivery of field materials
• Prepare proposals, presentations and bid documents
• Setup new jobs for review and execution
• Answer the phone to assist customers and technicians
• Assist with process improvements and SOPs
• Schedule delivery of finished product between fabrication shop and customer sites
• Schedule training to meet company and customer requirements
• Perform other duties as assigned

Skills

Administrative skills

Excel

MS Office

Communication

Education

HS diploma or GED

Tools

Microsoft Office Suite

Job description

Atlantic Constructors, Inc.

Until Filled (EST)

602 - Commercial Fire Protection - Suffolk

2000 Amedeo Court, Suffolk, VA, USA

Full Time

At ACI we build our company and our culture not by counting people, but by making our people count!

Atlantic Constructors is seeking dynamic, motivated, career minded individuals to join our expanding team! Atlantic Constructors has been recognized as an industry leader in the Mid-Atlantic Region for over 50 years.

Benefits:

• $0.00 COST FOR MEDICAL, DENTAL, SHORT TERM DISABILITY & LIFE INSURANCE (EMPLOYEE ONLY) COVERAGE!


• Dental Insurance Plan


• Vision Insurance Plan


• 401(K) Retirement Plan with Generous Company Matching


• Health Savings Plan with Generous Company Matching


• Wellness Programs

Atlantic Constructors offers competitive benefits, for more information check out our comprehensive list on our website. ACIBuilds.com

Summary/Objective:

Provides overall administrative support to the Suffolk industrial department as well as providing assistance to the project management team. Assists the Project Manager and Superintendents with the daily management, supervision, coordination, and successful completion of the project(s) to meet time and cost objectives with respect to contracting, scheduling, estimating, bidding, and contract administrative functions.

Essential Functions:

• Assist with preparing reports, excel documents, letters, making copies and submittals


• Track, receive and process invoices for payment on equipment, material and various job costs


• Assist with scheduling personnel, materials, sub-contractors and equipment based on project needs, skill sets and availability


• Issue purchase orders as requested


• Provides administrative support to account managers


• Coordinate resources for projects


• Equipment ordering, tracking and delivery of field materials


• Prepare proposals, presentations and bid documents


• Setup new jobs for review and execution


• Answer the phone to assist customers and technicians


• Assist with identifying and establishing process, standard operating procedures and controls


• Assist with scheduling delivery of finished product between fabrication shop and customer sites


• Schedule training to meet ACI and customer requirements


• Perform other duties as assigned

Supervisory Responsibility: No

Required:

• 2-3 years' administrative experience in a construction environment; or equivalent combination of education and experience


• HS diploma, or GED equivalent


• Comprehensive understanding of business, financial management, and accounting principles


• Proficient with Microsoft office Suite, must possess strong excel skills


• Excellent written and oral communication skills


• Detail-oriented and highly organized


• Able to multi-task, work with minimal supervision, follow written and oral instructions, show attention to detail, demonstrate problem-solving skills and use simple math


• Able to pass post-offer pre-employment drug screen and satisfactorily complete additional background checks, as required (i.e. DMV, criminal history)


• Must adhere to all company policy and procedures


• Available to work assigned

The work environment and physical demands required would be representative of those that must be met by an employee to successfully perform the essential functions of this job, and may include, but are not limited to the following:

Work Environment:

• Most work will be performed in a professional office environment and will routinely using standard office equipment


• This position may require visits to construction sites

Physical Demands:

• This role routinely uses standard office equipment such as computers, phones, photocopier, filing and fax machines


• Ability to occasionally lift and carry up to 45 lbs.

Travel:

• May require infrequent travel or job assignment in/around Virginia area.

Preferred:

• Prior military experience


• HS diploma or GED equivalent


• Forklift Experience

Final compensation will be determined based on applicable experience, education, licensure, skills, and other relevant factors

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

An Equal Opportunity/Affirmative Action Employer

At this time, Atlantic Constructors, Inc. will not sponsor a new applicant for employment authorization (work visas) for any position.

Atlantic Constructors, Inc. is committed to equal opportunity for all employees and applicants for employment without regard to race, color, religion, ethnicity, national origin, age, disability, sex (including pregnancy, childbirth or other related medical conditions), genetic information, sexual orientation/gender identity, veteran or marital status, or any other characteristic protected by law. If you would like an accommodation or any assistance in order to apply for a job, please call 1-877-WRK-4ACI for assistance, or fax your requested accommodation to 804-523-8781. Nothing contained herein is to be construed as an offer of employment or a binding contract of employment for a specific period of time. Employment can be terminated by either the employee or the employer at any time, for any reason, with or without notice.

EOE/AAP/M/F/VEVRAA-Vet/Disabled

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