Construction Admin Assistant II - Scheduling

Augusta Health Brand; Fishersville (VA); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Comprehensive insurance

Retirement plans

Generous paid time off

Career development

Tuition reimbursement

Free onsite parking

Shift differentials

Employee discounts

Job summary

Augusta Health is seeking an Administrative Assistant II to support the Construction Department in Fishersville, VA. This role performs a broad range of secretarial, clerical, and project documentation duties to help keep construction initiatives on track.

The position requires strong Microsoft Office skills, calendar management, travel coordination, and budget tracking in Procore, with a minimum of 3 years in an administrative role within a construction setting.

Qualifications

• Education: High School Diploma or Equivalent.
• Experience: Minimum of 3 years as an administrative assistant in a construction office.
• Eligibility to work in the United States and Virginia employment requirements.
• Proficiency in Microsoft Office (Outlook, Word, Excel, Publisher, PowerPoint).

Responsibilities

• Provides secretarial and clerical support for the Construction Department.
• Manages Directors' calendars and coordinates meetings.
• Coordinates remote meetings (Teams) and room reservations, catering, and AV.
• Prepares meeting minutes and agendas; distributes notes.
• Handles travel arrangements, registrations, and reimbursement requests.
• Codes invoices for payments and tracks budget in Procore.
• Collaborates with Purchasing and Finance to reconcile project spend.
• Maintains documentation and files for easy access.

Skills

Microsoft Office

Time management

Communication

Multitasking

Organizational skills

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Publisher

Job description

Augusta Health is seeking an Administrative Assistant II to support the Construction Department in Fishersville, VA. This role performs a broad range of secretarial, clerical, and project documentation duties to help keep construction initiatives on track.

The position requires strong Microsoft Office skills, calendar management, travel coordination, and budget tracking in Procore, with a minimum of 3 years in an administrative role within a construction setting.