Construction Project Admin & Office Coordinator

GroundLevel Construction, Inc.; Concord (CA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid vacation

401k options

Job summary

GroundLevel Construction, Inc. is seeking a full-time Construction Office Assistant to join our Concord, CA team. This role reports to the Office Manager and supports both office and field operations on Federal and Public Works contracts.

The ideal candidate has construction administrative experience, strong organizational skills, and excellent communication. You will manage project setup, document control, and daily office tasks in a fast-paced environment. GroundLevel Construction, Inc.

Qualifications

• Minimum 2 years of construction administrative experience.
• Bachelor's degree or equivalent combination of education and experience.
• Excellent customer relations and communication skills.
• Detail-oriented with strong organizational abilities.
• Ability to work independently in a fast-paced environment.
• Knowledge of word processing, email, spreadsheets, and file management.
• Familiarity with Procore, Viewpoint Spectrum, and MS Office365.

Responsibilities

• Set up new projects in Procore, Viewpoint Spectrum, and BuildOps.
• Issue and track subcontracts, purchase orders, and change orders.
• Maintain project folders and vendor files.
• Filing, copying, scanning, report printing from software.
• Taking notes at weekly meetings and typing minutes.
• Maintain subcontractor compliance documents, including insurance certificates, payroll, lien releases.
• Other tasks as needed to support the office and field activities.
• Learn and apply knowledge quickly; meet deadlines.

Skills

Customer relations

Organizational skills

Independent worker

Communication skills

Multitasking

Discretion

Administrative procedures

Microsoft Office

Education

Bachelor's degree

Tools

Viewpoint Spectrum

Procore

LCPTracker

Adobe/Bluebeam

MS Office365

BuildOps

Job description

GroundLevel Construction, Inc. is seeking a full-time Construction Office Assistant to join our Concord, CA team. This role reports to the Office Manager and supports both office and field operations on Federal and Public Works contracts.

The ideal candidate has construction administrative experience, strong organizational skills, and excellent communication. You will manage project setup, document control, and daily office tasks in a fast-paced environment. GroundLevel Construction, Inc.