Construction Project Administrator

GroundLevel Construction, Inc.; Concord (CA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid vacation

401k options

Job summary

GroundLevel Construction, Inc. is seeking a full-time Construction Office Assistant to join our Concord, CA team. This role reports to the Office Manager and supports both office and field operations on Federal and Public Works contracts.

The ideal candidate has construction administrative experience, strong organizational skills, and excellent communication. You will manage project setup, document control, and daily office tasks in a fast-paced environment. GroundLevel Construction, Inc.

Qualifications

• Minimum 2 years of construction administrative experience.
• Bachelor's degree or equivalent combination of education and experience.
• Excellent customer relations and communication skills.
• Detail-oriented with strong organizational abilities.
• Ability to work independently in a fast-paced environment.
• Knowledge of word processing, email, spreadsheets, and file management.
• Familiarity with Procore, Viewpoint Spectrum, and MS Office365.

Responsibilities

• Set up new projects in Procore, Viewpoint Spectrum, and BuildOps.
• Issue and track subcontracts, purchase orders, and change orders.
• Maintain project folders and vendor files.
• Filing, copying, scanning, report printing from software.
• Taking notes at weekly meetings and typing minutes.
• Maintain subcontractor compliance documents, including insurance certificates, payroll, lien releases.
• Other tasks as needed to support the office and field activities.
• Learn and apply knowledge quickly; meet deadlines.

Skills

Customer relations

Organizational skills

Independent worker

Communication skills

Multitasking

Discretion

Administrative procedures

Microsoft Office

Education

Bachelor's degree

Tools

Viewpoint Spectrum

Procore

LCPTracker

Adobe/Bluebeam

MS Office365

BuildOps

Job description

We have an immediate opening for a full-time Construction Office Assistant to join our growing general engineering and building construction company. We are a fast-growing, relationship focused company, offering the highest quality project and customer service on Federal and Public Works construction contracts. This position reports directly to our Office Manager and is based at our corporate headquarters in Concord, CA. This position provides support to the office field operations, including new project set up Candidate must have construction industry administrative experience.

We are seeking like-minded individuals to join our tight knit team. The ideal applicant will be a highly motivated, flexible, self-starter who enjoys helping in all aspects of Administrative, Accounts Payable, AP, and project support for a small fast-growing company.

Job Duties Include:

• New project set up in Procore, Viewpoint Spectrum, and BuildOps.
• Issue and track subcontracts, purchase orders, and subcontract change orders
• Maintain project folders and vendor files
• Filing, copying, scanning, report printing from software
• Taking notes at weekly meetings and typing minutes
• Maintain subcontractor compliance documents, including insurance certificates, certified payroll, lien releases and sub prequalification packages
• Other tasks as needed to support the office and field activities
• This role requires the use of several programs, including Viewpoint Spectrum Construction Software, Procore, LCPTracker, Adobe or Bluebeam, MS Office365, and BuildOps.

Desired Qualifications:

• Excellent customer relations, problem solving skills.
• Detail orientated with strong organizational skills.
• Be able to work independently and be self-motivated and handle multiple tasks in an often-busy environment.
• Excellent communication skills, written and verbal.
• Strong work ethic, dependable, adaptable, and motivated to take on new responsibilities.
• Maintain the confidentiality of financial and employee information.
• Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
• Daily software usage includes Microsoft Office Suite and Viewpoint Spectrum.
• You must be able to learn and apply knowledge quickly, be accountable to research problems and resolve to completion, elevate issues promptly and meet deadlines.

Bachelors' Degree or equivalent combination of education, training and/or experience. Minimum 2 years' experience.

General knowledge of basic accounting principles is helpful, but not required. Construction industry experience is desired.

GroundLevel Construction, Inc. is an equal opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Annual compensation includes a competitive salary based on experience and full medical, dental, vision, paid vacation, and 401k options.