Senior Construction Project Administrator

ENFRA; Indiantown (FL); On-site; USD 38,000 - 51,000; Full time

Job summary

ENFRA is seeking a Project Administrator III to support project staff on $10M-$30M initiatives with 50–200 onsite employees. You will ensure accurate timekeeping, manage invoices, subcontracts and documentation, and assist with onboarding and permits.

Ideal candidates bring 3+ years of administrative experience, GMP billing know-how, and proficient MS Word/Excel/Outlook. This role emphasizes strong organization, communication, and collaborative teamwork in a dynamic environment.

Qualifications

• High School diploma or GED required.
• 3+ years administrative experience.
• GMP billing experience preferred.
• Proficient in Word, Excel and Outlook.
• Strong multi-tasking, organizational and interpersonal skills.
• Excellent verbal and written communication.
• Detail oriented in a fast-paced environment.

Responsibilities

• Ensure accurate weekly employee time tracking with supervisor approvals and timely payroll submission.
• Maintain and procure office supplies with manager approval.
• Assist in new hire onboarding and IT hardware/permissions requests.
• Electronic project file maintenance and document control.
• Assist in invoice coding and approvals as needed.
• Process subcontracts, change orders, PO's and insurance certificates.
• Prepare and submit client billings and lien releases.
• Gather contractual requirements (licenses, COIs, safety docs).
• Assist with permits and inspections scheduling when applicable.
• Support development of project documentation (daily reports, look-ahead, labor forecast).
• Compile submittals, specs, and O&M/start-up books for PMs.
• Distribute documents to field personnel and key parties.
• Communicate project information accurately to the team.
• Reconcile tool/rental equipment lists and manage parking passes.

Skills

Administrative experience

Multi-tasking

Organizational skills

Communication skills

Attention to detail

Education

High School diploma or GED

Construction management coursework

Tools

Microsoft Word

Excel

Outlook

Job description

ENFRA is seeking a Project Administrator III to support project staff on $10M-$30M initiatives with 50–200 onsite employees. You will ensure accurate timekeeping, manage invoices, subcontracts and documentation, and assist with onboarding and permits.

Ideal candidates bring 3+ years of administrative experience, GMP billing know-how, and proficient MS Word/Excel/Outlook. This role emphasizes strong organization, communication, and collaborative teamwork in a dynamic environment.