Construction Project Admin & Documentation Lead

360 Fire & Flood; Morgantown (WV); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health

Dental

Vision insurance

Paid time off

Job summary

360 Fire & Flood is seeking an Administrative Assistant to join the team in Morgantown, WV. You will handle office administration, document control, data entry, and coordination with project managers, field staff, suppliers, and clients.

This role requires strong organizational skills and the ability to manage multiple tasks in a fast-paced environment, with duties including scheduling, travel coordination, expense tracking, and support for meetings and presentations.

Qualifications

• Excellent organizational and communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Attention to detail and analytical thinking skills.

Responsibilities

• Supports Project Managers with project documentation, including submittals, RFIs, schedules, and logs.
• Assists with preparing, distributing, and tracking purchase orders, change orders, and related documentation.
• Maintains organized digital project files, ensuring accuracy and version control.
• Provide administrative support to field teams.
• Answer phone(s) promptly and in a professional manager.
• Manage calendars, schedule meetings, send reminders, and assist with preparing presentations and meeting materials.
• Coordinate corporate and personal travel, including flights, hotel accommodations, and rental cars.
• Assist with tracking expenses, gathering supporting documents, and coordinating invoices related to projects or events.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Multitasking

Education

High school diploma

Job description

360 Fire & Flood is seeking an Administrative Assistant to join the team in Morgantown, WV. You will handle office administration, document control, data entry, and coordination with project managers, field staff, suppliers, and clients.

This role requires strong organizational skills and the ability to manage multiple tasks in a fast-paced environment, with duties including scheduling, travel coordination, expense tracking, and support for meetings and presentations.